Executive Assistant

• Serve as the primary coordinator for day-to-day office operations.
• Manage office and workspace assignments in coordination with leadership and Facilities.
• Coordinate conference room scheduling and ensure meeting spaces are prepared for executive and customer meetings.
• Maintain kitchen and breakroom supplies and coordinate replenishment with vendors.
• Manage office supply inventory and ordering.
• Coordinate office events and employee gatherings.
• Partner with Facilities, Security, IT, and other support organizations to resolve office-related issues.
• Help ensure a professional, organized, and welcoming workplace environment.

• Coordinate logistics for customer visits, executive briefings, and leadership meetings.
• Arrange catering, room setup, audiovisual requirements, visitor access, and meeting materials.
• Serve as a point of contact for customer visit coordination with internal stakeholders.
• Ensure meeting spaces reflect the company's professional standards and brand.

• Maintain administrative records and documentation.
• Process purchase requests and other administrative transactions as required.
• Coordinate shipping, receiving, and special administrative requests.
• Identify opportunities to improve administrative processes and office efficiency.
• Support special projects assigned by the Senior Director, Executive Operations & Engagement.

• Exceptional organizational and time management skills.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Strong customer service mindset with the ability to interact confidently with executives, customers, and employees.
• Ability to anticipate needs and proactively solve problems.
• Comfortable working in a fast-paced, dynamic environment with changing priorities.
• Strong interpersonal skills and the ability to build effective working relationships across the organization.
• Resourceful, adaptable, and self-motivated.
• Demonstrated ability to maintain confidentiality with sensitive information.
• Collaborative team player with a positive, service-oriented attitude.

• Success in this role will be demonstrated by:
• Executives are well prepared, organized, and able to maximize their time and focus.
• Executive travel, scheduling, and expenses are managed accurately and efficiently.
• Customer and executive meetings are executed seamlessly with exceptional attention to detail.
• Office operations run smoothly with a professional and welcoming environment.
• Administrative processes are timely, accurate, and continuously improved.
• Internal and external stakeholders consistently experience responsive, high-quality support.
• Trusted relationships are established across the Executive Leadership Team and broader organization.

• Bachelor's degree or equivalent combination of education and relevant experience.
• Five or more years of experience supporting senior executives, preferably at the Vice President or C-Suite level.
• Experience coordinating complex executive calendars and travel.
• Experience preparing executive expense reports.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational and project coordination skills.
• Excellent written and verbal communication abilities.

• Experience supporting executive leadership within aerospace, defense, manufacturing, or technology organizations.
• Experience coordinating executive events and customer visits.
• Familiarity with travel booking platforms and expense management systems such as Concur.
• Experience with office management or workplace operations.
• Knowledge of executive meeting protocols and board-level support.

Intuitive Machines is an Equal Opportunity employer.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.