indeed
Executive Assistant, Holiday Homes (Dubai based)
Short Term Rentals Agency
Dubai, UAE
Full Time
Mid
Hybrid
AED 3,000/month / month
1 weeks ago
Personal AssistanceCalendar ManagementTravel CoordinationProperty ManagementGuest CommunicationGoogle Workspace
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Personal AssistanceCalendar ManagementTravel Coordination
About the Role
Julius Homes seeks a Personal Assistant to the owner for their boutique holiday home management company in Dubai. You will manage the founder's schedule, handle company admin, and represent the company in meetings.
Key Skills for This Role
Personal AssistanceCalendar ManagementTravel CoordinationProperty ManagementGuest CommunicationGoogle Workspace
Responsibilities
- Act as the main point of contact for the owner
- Manage the owner's daily schedule and set priorities
- Own the owner's calendar, book meetings, and avoid clashes
- Arrange travel, flights, hotels, and visas
- Prepare the owner for meetings with agendas and briefing notes
- Take notes in meetings and track follow up actions
- Handle confidential personal and business admin
- Screen calls, messages, and emails on the owner's behalf
- Represent Julius Homes at meetings with owners, suppliers, and authorities
- Manage guest communication across Airbnb, Booking.com, and WhatsApp
- Coordinate check ins, check outs, and cleaning teams
- Manage invoices and expense tracking
Requirements
- Two years experience as a PA or in holiday home operations
- Holiday home or Airbnb knowledge
- Valid UAE residence visa (spouse or dependent visa welcome)
- Fluent written and spoken English
- Ability to travel across Dubai
- Proactive with strong attention to detail
- Flexible with working hours
- Discretion at all times
- Confident with Google Workspace, WhatsApp, and property tools (PMS systems), CRM and Project Management tools
- UAE driving licence preferred
Full Job Posting
About the role
- Julius Homes manages luxury holiday homes across Palm Jumeirah, Dubai Marina, Downtown, and Business Bay.
- We need a trusted Personal Assistant to the owner. You will be the right hand to the founder.
- This role suits someone discreet, organised, proactive, and confident dealing with owners and suppliers.
Owner support
- Act as the main point of contact for the owner.
- Manage his daily schedule and set priorities.
- Own his calendar, book meetings, and avoid clashes.
- Arrange travel, flights, hotels, and visas.
- Prepare him for meetings with agendas and briefing notes.
- Take notes in meetings and track follow up actions.
- Handle confidential personal and business admin.
- Screen calls, messages, and emails on his behalf.
Meetings and representation
- Represent Julius Homes at meetings with owners, suppliers, and authorities.
- Liaise with third parties, real estate agents, furnishing, design, and maintenance companies.
- Organise property photoshoots end to end.
- Coordinate furnishing, styling, and design projects.
- Book and follow up on maintenance work.
- Attend viewings and site visits when the owner cannot.
- Prepare and submit company documents.
- Follow up with third parties until tasks close.
Operations support
- Manage guest communication across Airbnb, Booking.com, and WhatsApp.
- Coordinate check ins, check outs, and cleaning teams.
- Handle property owner reporting and monthly statements.
- Manage invoices and expense tracking.
- Run local errands and property visits across Dubai.
Required skills
- Two years experience as a PA or in holiday home operations.
- Holiday home or Airbnb knowledge.
- Valid UAE residence visa, spouse or dependent visa welcome.
- Fluent written and spoken English.
- Ability to travel across Dubai.
- Proactive with strong attention to detail.
- Flexible with working hours.
- Discretion at all times.
- Confident with Google Workspace, WhatsApp, and property tools (PMS systems), CRM and Project Management tools.
Salary
- Pay: AED 3,000 per month.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career