Executive Assistant - GRAYA

At GRAYA™, we're shaping the future of design-led living across Brisbane and the Gold Coast. Known for bold architecture, construction excellence and luxury at every touchpoint, we back strong systems and clear process behind every build.

This role is ideal for someone who is organised, composed and proactive, with the ability to support a senior leader in a way that keeps them across the detail, ahead of priorities and confident in every commitment.

Keep the Construction Director's schedule moving smoothly by managing appointments, priorities and competing time demands

Plan and coordinate meetings, site visits, lunches, functions and other commitments from start to finish

Oversee confirmations, reservations, run sheets and briefing information for key engagements

Pull together relevant details, context and preparation material so the Construction Director can walk into each commitment ready

Manage day-to-day communications, follow-throughs, personal administration and practical requests as they arise

Support personal logistics and lifestyle-related arrangements with care, accuracy and good judgement

Act as a trusted point of contact with internal teams, venues, suppliers and external parties when coordination is needed

Prepare, complete and track forms, approvals, signatures and other paperwork to keep tasks progressing

Work with discretion, professionalism and respect when handling confidential or sensitive information

Identify potential issues before they become problems and respond with calm, practical solutions