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Executive Assistant

Boston Consulting Group
Dubai, UAE
Contract
Mid
Field
1 weeks ago
Calendar ManagementTravel LogisticsMicrosoft OutlookMicrosoft Office SuiteCRMAI Tools
Free

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Calendar ManagementTravel LogisticsMicrosoft Outlook
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Who We Are

  • Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.
  • BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation.

What You'll Do

  • Manage and maintain busy outlook calendars highlighting potential conflicts, managing end to end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.
  • Utilize efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
  • Develop working relationships with external clients and their assistants to facilitate the information flow and scheduling process
  • Embrace and utilize AI powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
  • Maintain and develop working relationships with various BCG support staff members to maintain information flow and scheduling process
  • Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements
  • Provide vacation cover to other Executive Assistants
  • Coordinate meetings, arranging conference bridges, reserving conference rooms, organizing catering
  • Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
  • Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support

What You'll Bring

  • A minimum of 4 5 years’ experience in a fast paced environment supporting senior executives is strongly preferred.
  • Strong service orientation: Maturity and flexibility to work both independently and in cooperation with others; High level of self motivation and initiative; Willingness to exercise good judgment and make decisions based on logic and common sense
  • Excellent organizational skills: Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner; Superior attention to detail and accuracy; Follow through/ownership of tasks to completion; Willingness to consistently check and double check a
  • Ability to multi task and complete a variety of projects in a fast paced environment
  • Ability and willingness to work overtime on projects and tasks as required
  • Knowledge and experience of the Middle East and local practices
  • Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
  • Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast paced environment
  • Service oriented, flexible, attentive to detail team player
  • Ability to respect all BCG information as personal and confidential

Additional Information

  • Please note that this role is for 12 months.

Who You'll Work With

  • You'll be working within a closely knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager.
  • You'll be supporting a team of Managing Director & Partner(s), and Partner(s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office.
  • The team is very collaborative and enjoys learning and mentoring each other.
  • Your manager will be a great resource for support and trouble shooting and will provide developmental guidance and support as your grow your career at BCG.

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