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Executive Assistant

Kayali
Dubai, UAE
Full-time
Onsite
Discovered 2 weeks ago
Microsoft Office SuiteCRM platformsVirtual meeting toolsEnglishExecutive calendar managementInternational travel coordination
Free

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Role Overview

Executive Assistant supporting the Founder and CEO of KAYALI as a strategic partner.

The role enables leadership to focus on global growth and innovation through organized, discreet executive support.

The position is based on-site in Dubai and is full-time.

About KAYALI

KAYALI is a modern fragrance brand founded in 2018 by Mona Kattan and inspired by Middle Eastern heritage and scent layering.

The company aims to build a global community of fragrance lovers through innovative luxury fragrances, education, and fragrance rituals.

Executive Support

  • Manage complex global schedules, high-priority meetings, investor calls, and international travel itineraries.
  • Coordinate multi-time-zone logistics, visas, accommodations, preparation time, and stakeholder briefings.
  • Serve as the primary liaison for internal teams, external partners, and VIP clients.
  • Screen communications and draft responses on behalf of leadership.

Strategic and Project Support

  • Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses.
  • Track steering committee objectives and follow up on action items.
  • Conduct competitive research on fragrance industry trends.
  • Assist with KPI, budget, and expense tracking for executive review.
  • Coordinate leadership meetings, strategic planning days, and other cross-departmental initiatives.

Events and Confidentiality

  • Plan luxury product showcases, executive summits, and client dinners, including RSVPs and vendor coordination.
  • Handle sensitive data, contracts, and intellectual property with discretion.
  • Maintain digital filing systems and streamline office workflows.

Requirements

  • At least 5 years of experience as an Executive Assistant supporting C-suite executives.
  • Experience in luxury goods, beauty, or fragrance is preferred.
  • Mastery of Microsoft Office Suite, CRM platforms such as Salesforce, and virtual meeting tools.
  • Superior written and verbal English communication is required.
  • Additional languages such as French or Arabic are a plus.
  • Strong problem-solving, organizational, and prioritization abilities are required.
  • Experience coordinating international travel and virtual teams across time zones is required.
  • Familiarity with fragrance development, supply chain logistics, or luxury retail is advantageous.

Benefits

  • Premium medical, dental, and vision coverage.
  • Paid volunteer day, birthday leave, and quarterly product gifting.
  • Employee discounts on KAYALI products and additional wellness benefits.

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