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EXECUTIVE ASSISTANT
ASTRA CYBERSEC
Dubai, UAE
Full Time
Entry
4 weeks ago
Calendar ManagementMeeting CoordinationExpense ReportingTravel LogisticsCommunicationOrganization
Free
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Calendar ManagementMeeting CoordinationExpense Reporting
About the Role
Astra Cybersec is hiring a full-time remote Executive Assistant to support senior leadership. Responsibilities include calendar management, meeting coordination, expense reporting, and travel logistics.
Key Skills for This Role
Calendar ManagementMeeting CoordinationExpense ReportingTravel LogisticsCommunicationOrganization
Responsibilities
- Manage complex calendars, schedule meetings across time zones, organize virtual events, and coordinate internal and external communications
- Handle email and message prioritization, draft correspondence, prepare presentations, and maintain organized digital records
- Process and track expense reports, arrange travel logistics, and ensure all executive materials and briefings are prepared on time
- Collaborate closely with cross functional teams, maintain confidentiality, and proactively identify ways to improve administrative processes and executive productivity
Requirements
- Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and preparation of executive materials
- Proficiency in Administrative Assistance tasks such as document management, scheduling, record keeping, and workflow coordination
- Experience preparing and managing Expense Reports, with attention to detail, accuracy, and familiarity with expense or finance tools
- Excellent Communication skills, including clear written and verbal communication, professional correspondence, and stakeholder coordination
- Comfort with remote work tools (e.g., video conferencing, collaboration platforms, shared drives) and strong organizational and time management abilities
- Demonstrated discretion in handling confidential information and a high level of professionalism and reliability
- Prior experience supporting executives in a fast paced environment; experience in technology or cybersecurity is a plus
- Preferred: Associate or Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent practical experience
Full Job Posting
Role Description
- This is a full time, remote Executive Assistant role supporting senior leadership at Astra Cybersec.
- The Executive Assistant will manage complex calendars, schedule meetings across time zones, organize virtual events, and coordinate internal and external communications.
- Daily responsibilities include handling email and message prioritization, drafting correspondence, preparing presentations, and maintaining organized digital records.
- The role also involves processing and tracking expense reports, arranging travel logistics, and ensuring all executive materials and briefings are prepared on time.
- The Executive Assistant will collaborate closely with cross functional teams, maintain confidentiality, and proactively identify ways to improve administrative processes and executive productivity.
Qualifications
- Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and preparation of executive materials.
- Proficiency in Administrative Assistance tasks such as document management, scheduling, record keeping, and workflow coordination.
- Experience preparing and managing Expense Reports, with attention to detail, accuracy, and familiarity with expense or finance tools.
- Excellent Communication skills, including clear written and verbal communication, professional correspondence, and stakeholder coordination.
- Comfort with remote work tools (e.g., video conferencing, collaboration platforms, shared drives) and strong organizational and time management abilities.
- Demonstrated discretion in handling confidential information and a high level of professionalism and reliability.
- Prior experience supporting executives in a fast paced environment; experience in technology or cybersecurity is a plus.
- Preferred: Associate or Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent practical experience.
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