Executive Assistant
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Key skills for this role
About the Role
Boston Consulting Group seeks a dynamic Executive Assistant to provide administrative support to Managing Directors and Partners. The role involves calendar management, travel logistics, meeting coordination, and utilizing AI tools.
Key Skills for This Role
Responsibilities
- Manage and maintain busy Outlook calendars, highlighting potential conflicts
- Manage end to end travel logistics (bookings and amendments of flights, hotels, cars, etc.)
- Utilize efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
- Develop working relationships with external clients and their assistants
- Embrace and utilize AI powered tools to enhance productivity and administrative efficiency
- Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements
- Provide vacation cover to other Executive Assistants
- Coordinate meetings, arrange conference bridges, reserve conference rooms, organize catering
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes
- Provide administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues
- Organize and maintain online systems for PA
- Manage client contacts for CRM/Contact Management
Requirements
- Minimum 4 5 years of experience in a fast paced environment supporting senior executives
- Strong service orientation with maturity and flexibility
- Excellent organizational skills and attention to detail
- Ability to multi task and complete projects in a fast paced environment
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
- Knowledge and experience of the Middle East and local practices
- Ability to respect all BCG information as personal and confidential
Full Job Posting
Who We Are
- Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.
- BCG was the pioneer in business strategy when it was founded in 1963.
- Today, we help clients with total transformation, inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom line impact.
What You'll Do
- Provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule.
- Represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement.
- Manage and maintain busy outlook calendars highlighting potential conflicts, managing end to end travel logistics, conference calls, meetings etc.
- Utilize efficiency tools such as ShareCal and Loop to improve scheduling effectiveness.
- Develop working relationships with external clients and their assistants to facilitate information flow and scheduling.
- Embrace and utilize AI powered tools to enhance productivity and administrative efficiency.
- Maintain and develop working relationships with various BCG support staff members.
- Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements.
- Provide vacation cover to other Executive Assistants.
- Coordinate meetings, arrange conference bridges, reserve conference rooms, organize catering.
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items.
- Provide administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support.
What You'll Bring
- A minimum of 4 5 years’ experience in a fast paced environment supporting senior executives is strongly preferred.
- Strong service orientation: maturity, flexibility, self motivation, good judgment.
- Excellent organizational skills: ability to anticipate alternate solutions, attention to detail, follow through.
- Ability to multi task and complete a variety of projects in a fast paced environment.
- Ability and willingness to work overtime as required.
- Knowledge and experience of the Middle East and local practices.
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook.
- Service oriented, flexible, attentive to detail team player.
- Ability to respect all BCG information as personal and confidential.
Additional Notes
- This role is for 12 months.
Who You'll Work With
- You'll be working within a closely knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants.
- You'll support a team of Managing Director & Partner(s), and Partner(s).
- The team is very collaborative and enjoys learning and mentoring each other.
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