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Executive Assistant

IC1101
Dubai, UAE
Full Time
Mid
Onsite
2 days ago
Executive SupportCalendar ManagementProject ManagementAI ToolsAutomationMicrosoft Office
Free

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Role Overview

  • We are seeking a highly intelligent, sharp, proactive, and exceptionally hardworking Executive Assistant to provide comprehensive professional and operational support to the Group CEO.
  • This is not a conventional administrative role. The selected candidate will work closely with the Group CEO across multiple companies, projects, investments, meetings, travel commitments, business initiatives, and strategic priorities.
  • The ideal candidate must be capable of operating in a fast paced, high pressure entrepreneurial environment, managing multiple priorities simultaneously, and ensuring that decisions, instructions, meetings, and follow ups are executed accurately and on time.
  • The candidate should also have practical knowledge of Artificial Intelligence tools, workflow automation, productivity systems, and digital platforms to improve the efficiency of the CEO’s office.

Key Responsibilities

  • Manage the Group CEO’s daily schedule, appointments, meetings, calls, travel, and business commitments.
  • Act as the central coordination point between the Group CEO and internal teams, senior management, investors, partners, consultants, and external stakeholders.
  • Prioritise meetings, communications, and tasks based on urgency and strategic importance.
  • Prepare the CEO with relevant documents, briefs, reports, agendas, and background information before meetings.
  • Attend meetings where required, record key discussions, prepare minutes, and track decisions and action items.
  • Convert verbal instructions and strategic discussions into clearly assigned and time bound tasks.
  • Maintain strict follow up until every assigned task is completed.
  • Maintain a central tracker for the Group CEO’s priorities, projects, commitments, deadlines, and pending approvals.
  • Coordinate across multiple companies, departments, and business verticals.
  • Follow up with department heads and team members on deliverables, deadlines, reports, and performance commitments.
  • Identify delays, execution gaps, and unresolved matters before they become critical.
  • Prepare daily, weekly, and monthly status reports for the Group CEO.

Candidate Requirements

  • Minimum 3–5 years of relevant experience, preferably supporting a Group CEO, Founder, Chairman, Managing Director, or senior business leader.
  • Previous experience in a diversified group, investment company, healthcare organisation, technology company, family office, startup, or high growth business environment will be preferred.
  • Strong understanding of executive office management and senior level business coordination.
  • Practical knowledge of AI tools, automation platforms, digital productivity systems, and project management software.
  • Excellent written and spoken English.
  • Strong drafting, presentation, research, documentation, and reporting skills.
  • Advanced proficiency in Microsoft Office and Google Workspace.
  • Ability to manage multiple assignments, companies, projects, and deadlines simultaneously.
  • Must be based in Dubai or willing to relocate immediately.

Required Attributes

  • Exceptionally sharp, intelligent, and quick to understand instructions.
  • Highly organised and detail oriented.
  • Proactive rather than dependent on repeated instructions.
  • Hardworking, disciplined, and execution focused.
  • Capable of working under pressure and handling rapidly changing priorities.
  • Confident in dealing with senior executives and external stakeholders.
  • Loyal, discreet, dependable, and trustworthy.
  • Comfortable working closely with an entrepreneurial Group CEO.
  • Able to anticipate requirements and solve problems independently.
  • Persistent in following up and securing completion of assigned work.
  • Flexible regarding working hours, weekends, travel, and urgent business requirements.

Working Conditions

  • This is a demanding, full time leadership support position based in Dubai.
  • The role requires availability seven days a week, including weekends when business requirements arise.
  • Working hours may vary depending on meetings, travel, transactions, and operational priorities.
  • The candidate must remain accessible for urgent coordination outside standard office hours.
  • The role may require domestic and international travel with the Group CEO.

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