indeed
Executive Assistant
Trivium
Dubai, UAE
Full Time
Mid
Onsite
2 weeks ago
Calendar ManagementTravel LogisticsEvent CoordinationContent ManagementAI ToolsGoogle Workspace
Free
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Calendar ManagementTravel LogisticsEvent Coordination
About the Role
Seeking a high-level Executive Assistant / Life Manager for two founders of an e-commerce advertising agency and mentorship business. This role blends executive support, personal assistance, and life operations, managing calendars, travel, health bookings, content uploads, and more.
Key Skills for This Role
Calendar ManagementTravel LogisticsEvent CoordinationContent ManagementAI ToolsGoogle Workspace
Responsibilities
- Manage both founders' calendars — protecting their time, sending reminders, handling follow ups during sales calls
- Adjust and send contracts and proposals on behalf of the founders
- Support client communication and event coordination for the agency
- Handle content uploads, module management, and platform organization on Skool for the mentorship business
- Turn call recordings into SOPs and training materials using AI
- Manage client onboarding admin — adding people to groups, resolving access issues
- Create slide decks, presentations, and supporting materials
- Organize in person events as the business scales
- Own both founders' task lists — ensure nothing slips, nothing is late, nothing is forgotten
- Track open loops and chase completions without being asked
- Keep founders accountable to their own commitments
- Manage meal plans aligned with fitness goals — calculate macros, liaise with chef or meal prep provider
Requirements
- 3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role
- Based in Dubai — non negotiable
- Verifiably, demonstrably organized
- Comfortable working across personal and professional domains simultaneously
- Proficient with AI tools, Google Workspace, and productivity platforms
- Open to occasional travel when needed for events
- Genuinely interested in health, fitness, and biohacking — strong plus
Full Job Posting
Life Manager / Executive & Personal Assistant
- This is not your average job. Most assistants manage calendars. You will manage a life.
- We are two founders building fast — an e commerce advertising agency with 20–25 people and a mentorship business for other agency owners.
- We need someone who can keep up with us, stay ahead of us, and make sure nothing ever falls through the cracks.
- This is a rare opportunity to be deeply embedded in the world of two high performing entrepreneurs.
What You Will Own
- For the Agency: Both founders' calendars; Contracts and proposals; Client communication support and event coordination.
- For the Mentorship Business: Content uploads, module management, and platform organization on Skool; Turning call recordings into SOPs and training materials using AI; Client onboarding admin; Slide decks, presentations, and supporting materials; In person event organization.
- For General Business: Owning both founders' task lists; Tracking open loops and chasing completions; Keeping us accountable to our own commitments.
- For Our Personal Lives: Meal plans aligned with our fitness goals; Health bookings; Full travel logistics; Group coordination; Email and calendar management; In person presence in Dubai; Errands, online orders, returns, package pickups, building management, banking; Supplement inventory tracking and
Requirements
- 3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role.
- Based in Dubai — this is non negotiable.
- Verifiably, demonstrably organized — not just self reported.
- Comfortable working across personal and professional domains simultaneously.
- Proficient with AI tools, Google Workspace, and productivity platforms.
- Open to occasional travel when needed for events (expenses fully covered).
- Genuinely interested in health, fitness, and biohacking — this is a strong plus.
What You Get
- $3,500 – $4,500/month USD — based on experience, with room to grow as the role does.
- A front row seat to two fast growing businesses and the founders building them.
- Real ownership and trust — you will not be micromanaged, you will be relied upon.
- An environment that is high standards but genuinely good.
- Exposure to the world of e commerce, digital advertising, and agency mentorship.
- Occasional travel opportunities — events, trips, and new environments.
- The chance to be genuinely essential to people who will notice and appreciate it.
Work Location
- Dubai, UAE | Full Time | In Person
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