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Executive Assistant
AppixAds
Dubai, UAE
Part Time
Mid
6 days ago
ClaudeAI WorkflowEmail ManagementCalendar ManagementResearchProcess Optimization
Free
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ClaudeAI WorkflowEmail Management
About the Role
AppixAds is seeking an Executive Assistant to support the founder across the agency and other ventures. The role focuses on inbox management, scheduling, research, and process optimization.
Key Skills for This Role
ClaudeAI WorkflowEmail ManagementCalendar ManagementResearchProcess Optimization
Responsibilities
- Manage email correspondence, draft replies, and flag important items
- Own the calendar and coordinate calls across time zones
- Research and enrich prospect lists, follow up after discovery calls, keep CRM clean
- Conduct prospect research, competitor monitoring, market intel, tool comparisons
- Summarize documents, calls, and threads into decision ready briefs
- Maintain relationship touchpoints: follow ups, check ins, thank yous
- Spot friction in workflows, propose fixes, build lightweight SOPs
- Handle occasional personal admin tasks (bookings, errands by laptop, life admin)
Requirements
- Advanced Claude / AI workflow skills
- Strong professional English
- Prior EA / operations / assistant experience
- Self directed
- Discretion
- German language skills
- Background in e commerce / online marketing / performance advertising
- Experience coordinating freelancers or small teams
- Familiarity with Google Workspace, Notion, Slack, CRM basics
Full Job Posting
About AppixAds
- AppixAds is a performance marketing agency specializing in AppLovin advertising for DTC e commerce brands ($5M–$100M revenue).
- You'd work directly with the founder. No layers, no corporate process.
- AppixAds is the main focus, but the founder runs additional ventures in online marketing and e commerce.
The Role
- You keep the day to day running so the founder can focus on clients, strategy, and growth.
- Operations first EA role across the agency and other ventures: inbox and calendar, research and process building, figure it out and make it happen.
What you'll own
- Inbox & communication: Manage email correspondence, draft replies, keep threads moving, flag what needs attention.
- Scheduling & appointment setting: Own the calendar, coordinate calls with clients, prospects, and partners across time zones.
- Pipeline support: Research and enrich prospect lists, follow up after discovery calls, keep the CRM clean.
- Research: Prospect research, competitor monitoring, market intel, tool comparisons structured and summarized.
- Document work: Summarize documents in Notion, calls, and long threads into decision ready briefs.
- Relationship upkeep: Keep small touchpoints alive: follow ups, check ins, thank yous.
- Process optimization: Spot friction, propose fixes, build lightweight SOPs. Room to redesign workflows.
- Personal admin: Occasional PA tasks (bookings, organizations, errands by laptop, life admin).
Must haves
- Advanced Claude / AI workflow skills non negotiable and #1 filter.
- Strong professional English all client facing and most written output is in English.
- Prior EA / operations / assistant experience supporting a founder, executive, or small team.
- Self directed get context and outcomes, not step by step instructions.
- Discretion will see client data, financials, and pipeline.
Strong pluses
- German language skills a decent amount of communication runs in German.
- Background or genuine interest in e commerce / online marketing / performance advertising.
- Experience coordinating freelancers or small teams (copywriters, designers, agencies).
- Familiarity with tools like Google Workspace, Notion, Slack, CRM basics.
What You Get
- Direct exposure to how a specialized performance agency and adjacent online businesses are built.
- A founder who works AI first and expects you to you'll get better at this, fast.
- Flexible remote setup, EU friendly hours.
- Compensation based on experience.
How to Apply
- Send a short email to felix@appixads.com or DM on LinkedIn with: 1) 3 5 sentences on background and why this role, 2) One concrete example of how you use Claude or another LLM in your actual work, 3) Your availability (hours/week) and desired rate.
- No cover letters. Applications without point 2 won't be considered.
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