Executive Assistant
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Key skills for this role
About the Role
The role involves providing high-quality executive support, managing communications, organizing travel, and requires excellent organizational skills and proficiency in Microsoft.
Key Skills for This Role
Responsibilities
- Provide high quality personal assistant support to the Chief Corporate Development Officer and Group Chief People team
- Act as point of contact among executives, employees, clients, and external partners
- Manage information flow in a timely and accurate manner
- Manage and maintain diaries and arrange meetings
- Organize travel schedules, prepare itineraries, and arrange visas
- Filter messages, incoming calls, and correspondence
- Organize conference calls, meetings, and logistics (hotel, transport)
- Establish and maintain efficient office systems
- Draft correspondence and presentations (PowerPoint) as required
- Manage overviews relevant to VEON
Requirements
- Proven experience as an Executive Assistant to management or Board level
- Experience working in an international environment
- Excellent knowledge of MS Office (Word, PowerPoint, Excel)
- Fluency in English
- Bachelor's degree
- Ability to prioritize and work under pressure
- Flexible approach and willingness to work outside normal hours
- High attention to detail and confidentiality
Full Job Posting
Position Summary
- VEON is seeking a highly organized, proactive, and experienced Executive Assistant to be based in Dubai.
- This is a hands on, fast paced role for someone who thrives in dynamic, international environments.
- This is a 4 month fixed term contract role providing maternity cover.
Key Responsibilities
- Providing high quality personal assistant support to the Chief Corporate Development Officer as well as Group Chief People team
- Acting as the point of contact among executives across VEON footprint, employees, clients and other external partners
- Managing information flow in a timely and accurate manner
- Managing/maintaining diaries and arranging meetings
- Organizing travel schedules and preparing itineraries, arranging visas if applicable
- Filtering messages, incoming telephone calls and all other forms of correspondence as appropriate
- Organizing conference calls, meetings and all logistics involved (hotel, transport etc.)
- Establishing and maintaining efficient office systems, e.g. correspondence management, filing etc.
- Making draft correspondence/presentations (PowerPoint) as required
- Managing of several overviews relevant for the VEON
Critical Skills & Experience
- Proven experience as an Executive Assistant to the management team or a Board level executive
- Experience with working in an international environment
- Excellent knowledge of MS Office (Word, PowerPoint, Excel)
- Fluency in English is a must
- Ability to prioritize and work under pressure
- Flexible in approach and being prepared to work outside normal working hours
- Bachelor s degree
- Highly confidential with a superb high attention to detail
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