Executive Assistant
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Key skills for this role
About the Role
Boston Consulting Group is hiring an Executive Assistant to support Managing Directors and Partners in Dubai. The role involves calendar management, travel logistics, meeting coordination, and administrative support.
Key Skills for This Role
Responsibilities
- Manage and maintain busy Outlook calendars, highlighting potential conflicts
- Manage end to end travel logistics including bookings and amendments of flights, hotels, cars
- Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements
- Provide administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues
- Maintain client contacts for CRM/Contact Management
- Prepare weekly timesheets and expense reports
- Maintain highest level of internal and external confidentiality
Requirements
- A minimum of 4 5 years’ experience in a fast paced environment supporting senior executives
- Strong service orientation and ability to work independently and in cooperation with others
- Excellent organizational skills with superior attention to detail and accuracy
- Ability to multi task and complete a variety of projects in a fast paced environment
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
- Knowledge and experience of the Middle East and local practices
Full Job Posting
Who We Are
- Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.
What You'll Do
- Provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule.
- Manage and maintain busy outlook calendars highlighting potential conflicts, managing end to end travel logistics, conference calls, meetings etc.
- Utilize efficiency tools such as ShareCal and Loop to improve scheduling effectiveness.
- Develop working relationships with external clients and their assistants to facilitate the information flow and scheduling process.
- Embrace and utilize AI powered tools to enhance productivity and administrative efficiency.
- Maintain and develop working relationships with various BCG support staff members.
- Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements.
- Provide vacation cover to other Executive Assistants.
- Coordinate meetings, arrange conference bridges, reserve conference rooms, organize catering.
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items.
- Provide administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support.
- Organize and maintain online systems for PA.
What You'll Bring
- A minimum of 4 5 years’ experience in a fast paced environment supporting senior executives is strongly preferred.
- Strong service orientation: maturity and flexibility to work both independently and in cooperation with others.
- High level of self motivation and initiative.
- Willingness to exercise good judgment and make decisions based on logic and common sense.
- Excellent organizational skills: ability to anticipate alternate solutions and be prepared with contingency plans.
- Superior attention to detail and accuracy.
- Follow through/ownership of tasks to completion.
- Willingness to consistently check and double check all aspects of Partner/Principals schedule.
- Ability to multi task and complete a variety of projects in a fast paced environment.
- Ability and willingness to work overtime on projects and tasks as required.
- Knowledge and experience of the Middle East and local practices.
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook.
Who You'll Work With
- You'll be working within a closely knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants.
- You'll be supporting a team of Managing Director & Partner(s), and Partner(s).
- The team is very collaborative and enjoys learning and mentoring each other.
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