Executive Assistant
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Key skills for this role
About the Role
Boston Consulting Group seeks an Executive Assistant to provide administrative support to Managing Directors and Partners in Dubai. The role involves managing calendars, travel logistics, meetings, and maintaining confidentiality.
Key Skills for This Role
Responsibilities
- Manage and maintain busy Outlook calendars, highlighting potential conflicts
- Manage end to end travel logistics including flights, hotels, and cars
- Organize and schedule client and internal meetings and events
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute notes
- Maintain client contacts in CRM/Contact Management systems
- Prepare weekly timesheets and expense reports
- Maintain highest level of internal and external confidentiality
Requirements
- Minimum 4 5 years of experience supporting senior executives in a fast paced environment
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational and attention to detail skills
- Ability to multi task and work in a fast paced environment
- Service oriented and flexible team player
- Knowledge of Middle East and local practices
Full Job Posting
Who We Are
- Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.
- BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation.
What You'll Do
- Provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s).
- Manage and maintain busy Outlook calendars, highlighting potential conflicts.
- Manage end to end travel logistics (bookings & amendments of flights, hotels, cars etc).
- Organize and schedule client and internal meetings and events.
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes.
- Maintain client contacts for CRM/Contact Management.
- Prepare weekly timesheets and expense reports.
- Maintain highest level of internal and external confidentiality.
What You'll Bring
- Minimum 4 5 years’ experience in a fast paced environment supporting senior executives is strongly preferred.
- Strong service orientation with maturity and flexibility.
- Excellent organizational skills with superior attention to detail.
- Ability to multi task and complete a variety of projects in a fast paced environment.
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook.
- Knowledge and experience of the Middle East and local practices.
Additional Notes
- This role is for 12 months.
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