Executive Assistant
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Key skills for this role
About the Role
Boston Consulting Group is seeking an Executive Assistant to provide administrative support to Managing Directors and Partners in Dubai. The role involves calendar management, travel logistics, meeting coordination, and using AI-powered tools.
Key Skills for This Role
Responsibilities
- Manage and maintain busy Outlook calendars, highlighting potential conflicts
- Manage end to end travel logistics including bookings and amendments of flights, hotels, cars
- Utilize efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
- Develop working relationships with external clients and their assistants to facilitate information flow
- Embrace and utilize AI powered tools to enhance productivity and administrative efficiency
- Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements
- Provide vacation cover to other Executive Assistants
- Coordinate meetings, arrange conference bridges, reserve conference rooms, organize catering
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes
- Provide administrative support to PA events: prepare invitation mailings, manage responses, arrange catering
- Organize and maintain online systems for PA
- Manage client contacts for CRM/Contact Management
Requirements
- Minimum 4 5 years of experience in a fast paced environment supporting senior executives is strongly preferred
- Strong service orientation and ability to work independently and in cooperation with others
- Excellent organizational skills with attention to detail and accuracy
- Ability to multi task and complete a variety of projects in a fast paced environment
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
- Knowledge and experience of the Middle East and local practices
Full Job Posting
Who We Are
- Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.
- BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation.
What You'll Do
- As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule.
- Represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement.
- Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end to end travel logistics, conference calls, meetings etc.
- Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness.
- Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process.
- Embracing and utilizing AI powered tools to enhance productivity and administrative efficiency.
- Maintaining and developing working relationships with various BCG support staff members.
- Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements.
- Providing vacation cover to other Executive Assistants.
- Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering.
- Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items.
- Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support.
What You'll Bring
- A minimum of 4 5 years’ experience in a fast paced environment supporting senior executives is strongly preferred.
- Strong service orientation: Maturity and flexibility to work both independently and in cooperation with others.
- High level of self motivation and initiative.
- Willingness to exercise good judgment and make decisions based on logic and common sense.
- Excellent organizational skills: Ability to anticipate alternate solutions and be prepared with contingency plans.
- Superior attention to detail and accuracy.
- Follow through/ownership of tasks to completion.
- Willingness to consistently check and double check all aspects of Partner/Principals schedule.
- Ability to multi task and complete a variety of projects in a fast paced environment.
- Ability and willingness to work overtime on projects and tasks as required.
- Knowledge and experience of the Middle East and local practices.
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook.
Who You'll Work With
- You'll be working within a closely knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants.
- You'll be supporting a team of Managing Director & Partner(s), and Partner(s).
- The team is very collaborative and enjoys learning and mentoring each other.
Additional Information
- Please note that this role is for 12 months.
- Boston Consulting Group is an Equal Opportunity Employer.
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