Executive Assistant
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Key skills for this role
About the Role
Boston Consulting Group seeks an Executive Assistant to provide administrative support to Managing Directors and Partners in Dubai. The role involves managing calendars, travel logistics, and meetings, with a focus on efficiency and confidentiality.
Key Skills for This Role
Responsibilities
- Manage and maintain busy Outlook calendars, highlighting potential conflicts
- Manage end to end travel logistics including flights, hotels, and cars
- Organize and schedule client and internal meetings and events
- Prepare and circulate meeting agendas and materials, attend meetings, take notes, and follow up on action items
- Manage client contacts for CRM/Contact Management
- Prepare weekly timesheets and expense reports
- Maintain highest level of internal and external confidentiality
Requirements
- Minimum 4 5 years of experience supporting senior executives in a fast paced environment
- Strong service orientation and ability to work independently and cooperatively
- Excellent organizational skills and attention to detail
- Proficient in Windows, Word, Excel, PowerPoint, Outlook
- Ability to multi task and work overtime as required
- Knowledge of Middle East and local practices
Full Job Posting
Who We Are
- Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.
What You'll Do
- Provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s)
- Manage and maintain busy Outlook calendars, travel logistics, conference calls, meetings
- Utilize efficiency tools such as ShareCal and Loop
- Develop working relationships with external clients and their assistants
- Embrace and utilize AI powered tools to enhance productivity
- Organize and schedule client and internal meetings and events
- Provide vacation cover to other Executive Assistants
- Coordinate meetings, arrange conference bridges, reserve conference rooms, organize catering
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes
- Provide administrative support to PA events
- Organize and maintain online systems for PA
- Manage client contacts for CRM/Contact Management
What You'll Bring
- Minimum 4 5 years’ experience in a fast paced environment supporting senior executives
- Strong service orientation, maturity, flexibility, self motivation, initiative
- Excellent organizational skills, attention to detail, follow through
- Ability to multi task and complete a variety of projects
- Ability and willingness to work overtime
- Knowledge and experience of the Middle East and local practices
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
- Service oriented, flexible, attentive to detail team player
- Ability to respect all BCG information as personal and confidential
Who You'll Work With
- You'll be working within a closely knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants
- You'll support a team of Managing Director & Partner(s), and Partner(s)
- The team is very collaborative and enjoys learning and mentoring each other
Additional Info
- This role is maternity cover for 12 months.
- Boston Consulting Group is an Equal Opportunity Employer.
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