Executive Assistant
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Key skills for this role
About the Role
BCG is hiring an Executive Assistant to provide administrative support to Managing Directors and Partners in Dubai. The role involves calendar management, travel logistics, meeting coordination, and utilizing AI tools.
Key Skills for This Role
Responsibilities
- Manage and maintain busy Outlook calendars, highlighting potential conflicts.
- Manage end to end travel logistics (bookings & amendments of flights, hotels, cars etc).
- Utilize efficiency tools such as ShareCal and Loop to improve scheduling effectiveness.
- Develop working relationships with external clients and their assistants to facilitate scheduling.
- Embrace and utilize AI powered tools to enhance productivity and administrative efficiency.
- Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements.
- Provide vacation cover to other Executive Assistants.
- Coordinate meetings, arrange conference bridges, reserve conference rooms, organize catering.
- Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes.
- Provide administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues.
- Organize and maintain online systems for PA.
- Manage client contacts for CRM/Contact Management.
Requirements
- Minimum of 4 5 years’ experience in a fast paced environment supporting senior executives
- Strong service orientation with maturity and flexibility
- Excellent organizational skills and attention to detail
- Ability to multi task and complete a variety of projects in a fast paced environment
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
- Knowledge and experience of the Middle East and local practices
- Ability to respect all BCG information as personal and confidential
Full Job Posting
Who We Are
- Boston Consulting Group partners with leaders in business and society to tackle their most important challenges.
- BCG was the pioneer in business strategy when it was founded in 1963.
What You'll Do
- As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s).
- Represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement.
YOU'RE GOOD AT
- Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end to end travel logistics.
- Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness.
- Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process.
- Embracing and utilizing AI powered tools to enhance productivity and administrative efficiency.
- Maintaining and developing working relationships with various BCG support staff members.
- Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements.
- Providing vacation cover to other Executive Assistants.
- Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering.
- Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes.
- Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues.
- Organizing and maintaining online systems for PA.
- Managing client contacts for CRM/Contact Management.
What You'll Bring
- A minimum of 4 5 years’ experience in a fast paced environment supporting senior executives is strongly preferred.
- Strong service orientation: maturity and flexibility to work both independently and in cooperation with others.
- Excellent organizational skills: ability to anticipate alternate solutions and be prepared with contingency plans.
- Superior attention to detail and accuracy.
- Follow through/ownership of tasks to completion.
- Ability to multi task and complete a variety of projects in a fast paced environment.
- Ability and willingness to work overtime on projects and tasks as required.
- Knowledge and experience of the Middle East and local practices.
- Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook.
- Organizational skills: ability to handle competing priorities.
- Service oriented, flexible, attentive to detail team player.
- Ability to respect all BCG information as personal and confidential.
Who You'll Work With
- You'll be working within a closely knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants.
- You'll be supporting a team of Managing Director & Partner(s), and Partner(s).
- The team is very collaborative and enjoys learning and mentoring each other.
Additional Information
- Please note that this role is for 12 months.
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