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Executive Assistant

Boston Consulting Group
Dubai, UAE
Full Time
Mid
Field
1 weeks ago
Calendar ManagementTravel LogisticsMicrosoft OfficeOutlookCRMService Orientation
Free

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Calendar ManagementTravel LogisticsMicrosoft Office
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Who We Are

  • Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.
  • BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation.

What You'll Do

  • Provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s).
  • Manage and maintain busy Outlook calendars, highlighting potential conflicts.
  • Manage end to end travel logistics (bookings & amendments of flights, hotels, cars etc).
  • Organize and schedule client and internal meetings and events; prepare logistics/equipment arrangements.
  • Provide vacation cover to other Executive Assistants.
  • Coordinate meetings, arrange conference bridges, reserve conference rooms, organize catering.
  • Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes.
  • Provide administrative support to PA events: prepare invitation mailings, manage responses, arrange catering.
  • Organize and maintain online systems for PA.
  • Manage client contacts for CRM/Contact Management.
  • Organize and maintain electronic filing system.
  • Prepare weekly timesheets and expense reports.

What You'll Bring

  • A minimum of 4 5 years’ experience in a fast paced environment supporting senior executives is strongly preferred.
  • Strong service orientation: maturity, flexibility, self motivation, good judgment.
  • Excellent organizational skills: attention to detail, follow through, contingency planning.
  • Ability to multi task and complete a variety of projects in a fast paced environment.
  • Ability and willingness to work overtime on projects and tasks as required.
  • Knowledge and experience of the Middle East and local practices.
  • Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook.
  • Service oriented, flexible, attentive to detail team player.
  • Ability to respect all BCG information as personal and confidential.

Who You'll Work With

  • You'll work within a closely knit EA team made up of Senior Executive Assistants, Executive Assistants and Admin Assistants.
  • You'll support a team of Managing Director & Partner(s) and Partner(s).
  • The team is collaborative and enjoys learning and mentoring each other.

Additional Notes

  • This role is for 12 months.
  • Boston Consulting Group is an Equal Opportunity Employer.

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