breezy
Executive Assistant
Compass Datacenters
Dallas, USA
Full-time
Mid
Onsite
Discovered 1 weeks ago
Microsoft Office
Free
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Key Skills for This Role
Microsoft Office
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Responsibilities
- Calendar Management: Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Communication Handling: Serve as a primary point of contact for internal and external stakeholders, responding to inquiries and drafting communications on behalf of the executive team.
- Meeting and Event Coordination: Organize and prepare meeting materials, capture minutes, and follow up on action items. Coordinate details for team meetings, summits, and events — including travel, agenda creation, calendaring, and catering.
- Travel Arrangements: Arrange and coordinate travel itineraries, accommodations, and logistics for executive team members and for candidates traveling in for interviews.
- Document Preparation: Draft, edit, and proofread documents, presentations, and reports, ensuring accuracy in all materials produced for the executive team.
- Expense Management: Track, reconcile, and submit executive team expense reports accurately and on time.
- Confidentiality: Handle sensitive and confidential information with discretion and a high level of professionalism.
- Project Support: Provide administrative support for special projects and initiatives led by the executive team.
- Team Support: Support Dallas office events and activities and share in weekly Dallas office administrative tasks (e.g., coffee and popcorn machine setup, and other Dallas-based events).
Skills and Experience
- Proven experience as an executive assistant or in a similar administrative support role.
- Proficiency in Microsoft Office Suite and other relevant software.
- Strong organizational and time management skills, with the ability to juggle multiple priorities seamlessly.
- Excellent written and verbal communication skills.
- Bachelor's degree or equivalent work experience.
Requirements
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