Executive Assistant

Provide high-level administrative support to members of the Executive Leadership Team, ensuring efficient coordination of schedules, communications, meetings, travel, reporting, and other executive priorities.

The Executive Assistant serves as a trusted partner who helps leaders maximize effectiveness through organization, follow-through, discretion, and proactive support.

Manage calendars, scheduling priorities, and meeting logistics for assigned Vice Presidents and executive leaders.

Coordinate internal and external communications, correspondence, and follow-up activities.

Schedule meetings, prepare agendas, organize catering needs and assemble materials as needed.

Partner with Corporate Travel Coordinator to arrange domestic and international travel, including itineraries, reservations, accommodations, and expense documentation.

Coordinate DocuSign transactions for members of the Executive Leadership Team, including preparing and sending documents for electronic signature, monitoring document status, following up on outstanding signatures, and maintaining electronic records in accordance with company requirements.

Support executive presentations, dashboards, and other business documents.

Coordinate executive visits, customer meetings, leadership events, and special projects.

Coordinate all conference and event logistics, including setup, meeting room reservations, travel arrangements, hotel accommodations, transportation, catering, dinners, vendor communications, and attendee support.

Assist in the planning, coordination, and execution of special events, partnering with Marketing, IT, HR, and other departments to manage logistics, event setup, communications, and attendee experience.