Executive Assistant
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Key skills for this role
Role Overview
The Executive Assistant is mainly operational/administrative and provides administrative support to the Atlantic Regional Vice-president, the middle managers team and the Regional Board of Directors.
The Executive Assistant will manage calendars, appointments, travel arrangements, financial reconciliations and reimbursements and assist with general administration as needed. The Executive Assistant will respond to emails and other correspondence on behalf of the Regional Vice-president when appropriate; they will also plan and manage regional in person staff gatherings annually. The Executive Assistant will support the Regional Board of Directors by acting as a liaison between board members and the regional office, by organizing board and committee meetings annually, recording and distributing meeting minutes, assisting with board recruitment, and keeping all board member information up to date and accurate.
The position will support the key members of the management team with their administrative duties and increase their ability to focus on delivering fundraising and conservation deliverables.
Key Skills for This Role
Full Job Posting
Position Summary
The Executive Assistant is mainly operational/administrative and provides administrative support to the Atlantic Regional Vice-president, the middle managers team and the Regional Board of Directors.
The Executive Assistant will manage calendars, appointments, travel arrangements, financial reconciliations and reimbursements and assist with general administration as needed. The Executive Assistant will respond to emails and other correspondence on behalf of the Regional Vice-president when appropriate; they will also plan and manage regional in person staff gatherings annually. The Executive Assistant will support the Regional Board of Directors by acting as a liaison between board members and the regional office, by organizing board and committee meetings annually, recording and distributing meeting minutes, assisting with board recruitment, and keeping all board member information up to date and accurate.
The position will support the key members of the management team with their administrative duties and increase their ability to focus on delivering fundraising and conservation deliverables.
Key Responsibilities
- Manage calendars, appointments, travel arrangements, financial reconciliations and reimbursements for immediate supervisor.
- Administrative support for regional middle managers as needed.
- Organize and plan meetings/events/travel with minimal instruction.
- Revise, format and write standard outgoing letters and emails.
- Scheduling, agenda preparation and note taking for regional and senior management meetings.
- Gathering information and drafting presentations for external stakeholders.
- Monitoring immediate supervisor’s inbox and prioritizing tasks / follow-ups.
- Coordinate meetings and send documentation for presentation to Boards of Directors.
- Responsible for keeping records of all Board activities and drafting minutes of all Regional Advisory Board meetings.
- Updating records in Blackbaud Raiser's Edge.
Position Requirements
- Proficiency in Microsoft Office products and ability to learn new software.
- Excellent written and verbal communication skills.
- Bilingualism (French / English) would be a strong asset, especially with writing skills in French.
- Ability to maintain good working relationships with NCC staff at regional and national levels, as well as with external clients.
- Proactivity - able to anticipate and plan for future needs.
- Organizational skills.
- Ability to work independently and as part of a team.
Application Deadline
- October 9, 2026 | 11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST
- At NCC, we're committed to providing a healthy, safe, barrier free and inclusive, workplace, where respect and diversity are recognized assets. We strive for bold conservation achievements in which equity, diversity and inclusion (EDI) are the norm. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. NCC implements an employment equity program and encourages members of designated groups to self-identify.
- Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, contact us by email at hr@natureconservancy.ca to make any required arrangements. If you have questions regarding accessible employment at NCC, please email us at hr@natureconservancy.ca .
About Nature Conservancy of Canada
The country’s unifying force for nature, working to deliver large-scale, permanent land conservation.
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