Executive Assistant

Westat is a leader in research, data collection and analysis, technical assistance, evaluation, and communications. Our evidence-based findings help clients in government and the private sector accelerate advancements in health, education, transportation, and social and economic policy. Our dedication to improving lives through research and our approach to projects grounded in investigative curiosity, statistical and data rigor, adaptive methods, and advanced technology are why clients find exceptional value in our work. Westat is seeking a highly organized, proactive, and discreet Executive Assistant to support the Chief Growth Officer (CGO).This role goes beyond traditional administrative support. The Executive Assistant serves as a trusted partner to the CGO, helping manage priorities, maintain momentum across key initiatives, coordinate communications and meetings, and ensure the smooth operation of the Growth Office. The successful candidate will possess exceptional organizational skills, sound judgment, strong communication abilities, and a customer-service mindset. They will interact regularly with senior leaders, clients, partners, and other key stakeholders and must consistently demonstrate professionalism, responsiveness, and discretion. The ideal candidate enjoys working in a fast-paced environment, anticipates needs before they arise, and takes pride in helping leaders and teams succeed. This position offers a hybrid work arrangement requiring 4 days per week onsite in Bethesda, Maryland. Job Responsibilities: Executive Support

Manage the Chief Growth Officer's calendar, including meetings, speaking engagements, travel, and other commitments.

Prioritize scheduling requests and help ensure the CGO's time is aligned with organizational priorities.

Coordinate complex meetings involving internal and external stakeholders.

Manage travel arrangements and prepare detailed itineraries.

Process expenses and maintain related administrative records.

Monitor and help manage the flow of information coming into the CGO's office.

Communication and Coordination

Draft, edit, and proofread correspondence, presentations, agendas, reports, and other materials.

Prepare briefing materials and background information for meetings and events.

Serve as a liaison between the CGO and internal and external stakeholders.

Coordinate follow-up on key action items, requests, and commitments.

Facilitate communication among Growth Office leaders and other departments.

Meeting and Project Support

Coordinate leadership meetings, planning sessions, and other strategic discussions.

Develop agendas and organize meeting materials.

Capture key decisions and action items and track follow-up activities as needed.

Assist with special projects and initiatives by gathering information, coordinating participants, and monitoring deadlines.

Maintain organized files and records for the CGO and Growth Office.

Maintain and monitor Growth Office budget

Event Planning and Stakeholder Engagement

Coordinate client, partner, and stakeholder events hosted by the Growth Office.

Manage meeting logistics, invitations, catering, meeting materials, and day-of-event coordination.

Partner with Communications, Facilities, IT, and other teams to ensure successful execution.

Support conference participation, executive forums, client meetings, and related activities.

Process Improvement

Identify opportunities to improve efficiency and organization across the CGO's office.

Develop and maintain systems that support effective planning, communication, and follow-through.

Help ensure important commitments and deadlines are tracked and completed.

Basic Qualifications:

10+ years of supporting organizational leaders, administrative, project coordination, or related experience.

Experience supporting senior executives or organizational leaders.

Experience coordinating meetings, events, or special projects.

Demonstrated ability to manage multiple priorities and changing deadlines.

Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Ability to exercise sound judgment and maintain confidentiality.

Proven verbal, written, and interpersonal communication skills, with the ability to work effectively with senior leaders and external stakeholders.

' Preferred Qualifications:

Bachelor's degree.

Experience working in a professional services, consulting, research, or government contracting environment.

Strong organizational skills and attention to detail.

Demonstrated ability to work independently and proactively.

Strong problem-solving and relationship-building skills.

Westat offers a well-rounded and comprehensive benefits program focused on wellness and work/life balance. Subject to plan requirements, employees may participate in:

Employee Stock Ownership Plan

401(k) Retirement Plan

Paid Parental Leave

Vacation Leave (15 days per year)

Sick Leave (9 days per year)

Holiday Leave (7 government holidays and 2 floating holidays)

Professional Development

Health Advocate

Employee Assistance Program

Travel Accident Insurance

Medical Insurance

Dental Insurance

Vision Insurance

Short Term Disability Insurance

Long Term Disability Insurance

Life and AD&D Insurance

Critical Illness Insurance

Supplemental Life Insurance

Flexible Spending Account

Health Savings Account

Any offer of employment may be contingent upon receipt of acceptable results from a post-offer background screening, if required for the specific position, which may include, for example, identity verification, employment history, motor vehicle driving record history, and criminal or sexual offender records history. Any background screening results will be evaluated through an individualized assessment based on the individual’s specific record and the duties and requirements of the position.

This opportunity will be posted for a minimum of 5 days and applications will be accepted on an ongoing basis.

Employment Eligibility: This is a U.S.-based position. Candidates must be authorized to work in the United States on a full-time basis. Westat does not offer employment-based visa sponsorship (including H-1B sponsorship) for this role. Depending on project requirements, some positions may require employees to meet specific residency criteria.

Westat is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, or any other protected status under applicable law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.