Executive Assistant

• Bachelor's degree preferred; an equivalent combination of education and experience will be considered.
• Experience as an Executive Assistant or senior administrative professional supporting senior leadership, preferably in an operations, industrial, or logistics environment is preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required; experience with expense/travel platforms (e.g., Concur) and HCM systems (e.g., Dayforce) a plus.
• Strong written and verbal communication skills, with demonstrated ability to prepare polished executive summaries, reports, and customer-facing materials.
• High level of discretion, professionalism, and sound judgment in handling confidential business and personal information.
• Excellent organizational skills with the ability to manage competing priorities across two executives and a fast-changing operating environment.
• Comfortable interfacing with customers, executives, and executives' family members with professionalism and tact.
• Must possess a valid driver's license and have reliable transportation.

• Manage complex, frequently changing calendars for both VPs, coordinating internal meetings, customer visits, and site travel.
• Arrange and manage all travel logistics (flights, lodging, ground transportation) for both executives.
• Coordinate personal scheduling and calendar alignment with each VP's spouse, ensuring business and personal commitments are properly reflected and communicated.
• Prepare executive summaries, briefing documents, and reports for leadership and customer meetings.
• Support the preparation of customer presentations, proposals, and other business development materials.
• Process and reconcile expense reports accurately and on schedule.
• Draft, proofread, and manage business correspondence and communications on behalf of both executives.
• Record and distribute meeting minutes and follow-up action items.
• Serve as a liaison between the two VPs, their teams, other departments, and external customers.
• Maintain organized filing systems for contracts, correspondence, and executive records.
• Exercise discretion in handling confidential HR, financial, customer, and operational information.
• Coordinate logistics for internal meetings and events, including leadership meetings, customer visits, and offsites.
• Perform other duties as assigned by the VPs or executive team.
• Contribute positively to the Loadstar culture and uphold its values.

• Speak fluent English, and write, read, hear, and see well enough to perform essential job functions.
• Stand, walk, sit, and reach with arms and hands throughout the workday.
• Occasionally lift and/or move up to 25 pounds.

• Office setting at Loadstar's Baton Rouge corporate office; minimal routine travel.
• Because Loadstar's marine and in-plant operations run 24/7, occasional availability by phone outside standard business hours may be required.

• Daily/majority of the day: sitting, computer work, screen time, keyboarding, and other repetitive movements.
• Daily/consistent: exercising professional judgment in alignment with Company values and policies; communicating effectively verbally and in writing; translating high-level instructions into an executable process; completing medium to large projects with minimal assistance and supervision.
• Frequently: learning new software applications and recalling important processes.
• Occasionally: kneeling, standing, reaching, twisting, grasping, and lifting (up to 20 pounds).

• Medical, dental, and vision insurance
• 401(k) with a company match
• Paid vacation, sick pay, and holidays
• Short and long-term disability insurance
• Life insurance
• Training and development programs

Loadstar is an Equal Opportunity employer.

Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law Loadstar is a veteran-friendly company.

Previous military experience and proven ability to follow procedures a plus.

Every effort has been made to ensure a complete job description.

However, this document in no way implies that these responsibilities are the only duties you may be required to perform.

The omission of specific duties does not exclude them from the position, especially where the work is similar, related, or a logical assignment for the role.

You must be able to perform each individual essential duty properly with or without reasonable accommodation to be successful.

The requirements listed above are representative of the knowledge, skill, and/or ability required .