Executive Assistant

Spatial Front, Inc. (SFI), a two-time USA Today Top Workplaces awardee and Washington Top Workplaces honoree, is seeking a highly capable, detail-oriented, and trustworthy Executive Assistant to provide direct support to senior executive leadership.

This role is designed to reduce the executive’s day-to-day administrative burden by managing a wide range of responsibilities, including scheduling, communications, research, organization, and confidential matters.

The ideal candidate is proactive, highly organized, discreet, and thrives in a fast-paced environment where priorities may shift quickly.

This is a fully onsite position based in Arlington, VA .

The successful candidate must be highly responsive during working hours, able to anticipate needs, take ownership, and handle sensitive information with the highest level of confidentiality.

• Provide direct administrative support to senior executive leadership.
• Manage calendars, schedules, appointments, deadlines, reminders, and follow-up items.
• Coordinate meetings, calls, travel, reservations, and logistics.
• Track open items and ensure timely follow-through until completion.
• Organize and maintain personal and professional priorities, documents, notes, records, and recurring obligations.
• Manage routine administrative matters such as forms, renewals, subscriptions, memberships, registrations, and statements.
• Track due dates, confirmations, account activity, and follow-ups in an organized and confidential manner.
• Maintain structured records, trackers, checklists, and documentation.
• Draft, review, and send emails, communications, summaries, and memos as requested.
• Conduct research, summarize findings, compare options, and prepare recommendations.
• Leverage AI tools (e.g., ChatGPT, Gemini, and similar platforms) to enhance productivity, organization, and research.
• Coordinate with internal teams, vendors, service providers, and external stakeholders.
• Handle sensitive and confidential information with professionalism and sound judgment.
• Assist in prioritizing tasks to reduce executive workload and ensure nothing falls through the cracks.