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Executive Assistant And Office Manager
Aventicum Capital Management (Qatar) LLC
Doha, QAT
Full Time
Mid
1 months ago
Office ManagementCalendar ManagementTravel ArrangementsMicrosoft Office SuiteConfidentialityOrganizational Skills
Free
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Office ManagementCalendar ManagementTravel Arrangements
About the Role
Aventicum Capital Management seeks an Executive Assistant and Office Manager to oversee daily operations and support senior executives in a regulated financial services environment.
Key Skills for This Role
Office ManagementCalendar ManagementTravel ArrangementsMicrosoft Office SuiteConfidentialityOrganizational Skills
Responsibilities
- Manage day to day office operations and ensure smooth administrative functioning
- Coordinate office maintenance, supplies, facilities management, and vendor relationships
- Provide administrative support to senior management and investment professionals
- Manage calendars, meetings, conference calls, and travel arrangements
- Coordinate visas, hotel bookings, transportation, and executive logistics
- Prepare correspondence, presentations, reports, and meeting materials
- Handle confidential information with discretion and professionalism
- Assist in organizing board meetings, committee meetings, and corporate documentation
- Maintain organized records of legal, compliance, and corporate documents
- Support internal processes relating to QFC and regulatory requirements
- Process office related invoices and coordinate with finance teams
- Support onboarding processes for new employees
Requirements
- Bachelor’s degree in business administration or a related field
- 3–6 years of experience in office management, executive administration, or operations support
- Previous experience within financial services, asset management, banking, or professional services is preferred
- Knowledge of Qatar Financial Centre (QFC) procedures is considered an advantage
- Excellent organizational and multitasking abilities
- Strong verbal and written communication skills in English
- High level of professionalism and confidentiality
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Full Job Posting
Job Summary
- The Office Manager will be responsible for overseeing the daily administrative and operational activities of the Doha office, ensuring an efficient, professional, and well organized working environment. The role requires a highly organized, proactive, and discreet professional capable of supporting
Key Responsibilities
- Manage day to day office operations and ensure smooth administrative functioning.
- Coordinate office maintenance, supplies, facilities management, and vendor relationships.
- Provide administrative support to senior management and investment professionals.
- Manage calendars, meetings, conference calls, and travel arrangements.
- Coordinate visas, hotel bookings, transportation, and executive logistics.
- Prepare correspondence, presentations, reports, and meeting materials.
- Handle confidential information with discretion and professionalism.
- Assist in organizing board meetings, committee meetings, and corporate documentation.
- Maintain organized records of legal, compliance, and corporate documents.
- Support internal processes relating to QFC and regulatory requirements.
- Process office related invoices and coordinate with finance teams.
- Support onboarding processes for new employees.
Qualifications & Experience
- Bachelor’s degree in business administration or a related field.
- 3–6 years of experience in office management, executive administration, or operations support.
- Previous experience within financial services, asset management, banking, or professional services is preferred.
- Knowledge of Qatar Financial Centre (QFC) procedures is considered an advantage.
Skills & Competencies
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills in English.
- High level of professionalism and confidentiality.
- Strong attention to detail and problem solving skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Ability to work independently and proactively.
- Strong interpersonal skills and ability to coordinate across teams and external stakeholders.
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