Executive Assistant and Office Administrator

Overview

• Manage and coordinate the daily schedule, calendar, meetings, and travel arrangements of the CEO and Senior Management.
• Prioritize and handle incoming correspondence (emails, calls, documents), ensuring timely responses and follow-ups.
• Take meeting minutes, track key tasks, deadlines, and commitments to ensure smooth workflow and accountability.
• Coordinate internal and external meetings, events & appointments.
• Serve as the first point of contact for the CEO’s office — screening and prioritizing requests and inquiries.
• Liaise professionally with senior executives, business partners, clients, regulators, and other stakeholders.
• Coordinate communication between departments and management.
• Assist with internal announcements and documentation.
• Maintain confidentiality of information.
• Oversee day-to-day office operations to ensure smooth functioning.
• Manage office supplies, vendor relationships and service providers.
• Coordinate facility maintenance and office equipment.
• Maintain organized filing systems (physical and digital) for the Office.
• Ensure compliance with company policies and administrative procedures.
• Coordinate with finance for invoices, expense claims and petty cash.
• Manage comprehensive travel itineraries including flights, accommodations, visas, and local logistics.
• Prepare travel briefs and coordinate meetings during business trips.
• Process travel expense claims and ensure compliance with company policies.
• Coordinate meetings of the Board of Directors, Executive Committee, and other leadership forums.
• Arrange corporate travel, visas, accommodation and itineraries.
• Organize company meetings and office events.