Executive Assistant

Under direct supervision of the Chief Operations Officer (COO) , performs various complex administrativ e duties and tasks that improve the efficiency of the C O O's time .

Works directly with the C O O to maintain calendar, appointments, and travel schedule.

Essential Duties & R e sponsibilities:

• Maintains the C O O’s calendar and appointments. Schedules appointments for the C O O , coordinates and arranges meetings, conferences, programs, and other events
• Screens incoming calls and correspondence, exercises judgment and responds accordingly.
• Records and delivers messages or transfers calls to voicemail when appropriate
• Welcomes visitors, determines the nature of business, announces visitors to appropriate personnel , and maintain s a professional and courteous demeanor
• Assists and participates in the activities and meetings of th e Operations department , including taking minutes and notes , as requested
• Arranges complex travel, prepares, and submit s travel-related documents
• Maintains financial records; processes accounts payable, purchasing , and travel expense reports
• Composes and p repares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions , and other documents and communications from drafts, recordings , or verbal instruction
• Reviews, edits , and proofs all correspondence and documents
• Establishes and maintains an effective filing and retrieval system
• Photocopies, collates, distributes , and files documents
• Arranges meetings, special events , and conferences and prepares all related documents and correspondence
• Performs errands or tasks for the C O O , as needed
• Maintains strict student confidentiality and compliance with the Family Education Right to Privacy Act
• Embodies Native Forward Core Values and promotes the Native Forward organization, staff , and programs in a positive and professional manner
• Contributes to team effort and accomplishes related results
• Performs other duties as required

Bac h elor’s Degree , plus two year s of administrative or related experience , or equivalent combination of education and experience