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Executive Assistant
Hypertec
Quebec, CAN
Full-time
Senior · 5+ years experience
Hybrid
Discovered 1 weeks ago
Microsoft OfficeMicrosoft 365
Free
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What You’ll Be Contributing
We are seeking a highly organized and resourceful Executive Assistant to support the divisional President and leadership team of our Construction division. Reporting to the Chief of Staff, this role is critical to ensuring the efficiency, coordination, and professionalism of business operations.
This position requires a high degree of judgment, discretion, and initiative. The Executive Assistant will serve as a key partner to senior leadership, providing proactive support that enables focus on high-impact priorities. The ideal candidate brings a polished, solutions-oriented approach and is comfortable navigating complex schedules, confidential matters, and shifting priorities with poise and professionalism.
Core Responsibilities
- Proactively manage calendars, schedule meetings, and ensure alignment of key priorities across leaders’ schedules;
- Arrange domestic and international travel and manage related expense reports accurately and on time;
- Prepare, edit, and format documents, presentations, and spreadsheets using Microsoft Office tools;
- Assist in coordinating internal communications and recurring reporting cadences
- Organize and maintain digital filing systems, including SharePoint sites and internal repositories;
- Track action items and ensure timely follow-up on key deliverables;
- Attend select meetings to capture notes, decisions, and follow-up actions as required;
- Interact with internal and external stakeholders on behalf of the supported leaders, maintaining a high level of professionalism at all times;
- Provide support on special projects or ad hoc initiatives as assigned by the divisional leaders or Chief of Staff.
What Sets You Apart
Post-secondary education or equivalent professional experience;
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