Executive Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
Role Overview
An Executive Assistant will support C-suite executives at a leading financial services firm in DIFC.
This is a high-trust, high-impact role focused on organization, discretion, anticipating needs, and acting as a business partner to senior executives.
Key Skills for This Role
Full Job Posting
Role Overview
An Executive Assistant will support C-suite executives at a leading financial services firm in DIFC.
This is a high-trust, high-impact role focused on organization, discretion, anticipating needs, and acting as a business partner to senior executives.
Executive Support
- Manage complex diaries across UAE, UK, and US time zones.
- Coordinate internal and external meetings with investors, portfolio companies, and advisors.
- Prepare agendas, briefing notes, presentations, and follow-up actions.
- Handle confidential correspondence and sensitive information with discretion.
- Act as gatekeeper and trusted point of contact for senior executives.
Business and Operations Support
- Organize domestic and international travel, including itineraries and logistics.
- Support investor relations activities, including LP communications, event coordination, and CRM updates.
- Assist with board materials and meeting packs.
- Track key deadlines, filings, and reporting cycles.
- Liaise with law firms, banks, advisors, and portfolio executives.
Office and Team Support
- Support team coordination, offsites, events, and onboarding.
- Help improve internal processes and operational efficiency.
- Manage expenses and basic invoicing where required.
- Contribute to a professional experience for visitors and partners.
Required Skills and Experience
- Proven experience as an Executive Assistant, ideally in finance, investment, professional services, or a similar environment.
- Outstanding organizational and time management skills.
- Strong written and verbal communication skills.
- High emotional intelligence and stakeholder management ability.
- Absolute discretion and professionalism.
- Confidence using Outlook or Google Workspace, PowerPoint, Excel, and Teams or Zoom.
- Comfort working in a fast-moving, high-performance environment.
- Experience in private equity, venture capital, asset management, banking, law, or consulting.
- Experience supporting multiple senior stakeholders.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career