Executive Assistant (44383)

Assisting with prioritisation, problem-solving, and ensuring effective day-to-day business operations on behalf of the MD

Diary management for the business, particularly the MD and SLT – 8 peoples diaries, 12 monthly management meetings, 12 Business reviews (Div), 40+ PMRs, multiple 1-2-1s, 25+ functional reviews,

Plan, organize and ensure the successful execution of events such as gate reviews, executive meetings, business events, customer visits, staff engagements and culture / morale building activities. ~17 gate reviews, 12 staff engagements, 15+ customer visits

Travel booking for the business, ensuring compliance with L3H policy, management of itineraries, flights, accommodation and car hire. Act as a specialist and liaise with BCD ensuring VfM from their service. – Budget of ~$100k inc project travel.

Manage facility provisions and support external contractors who provide services such as cleaning products, consumables, minor repairs, HSE activities, facility changes (staff moving around for operational reasons). Weekly purchases and 15 to 20 contractor actions per year

Overall action management for the business, ensuring completion, updates and all aspects are within the agreed timescales. Member of the “GS2AUS Works Council”, an employee run forum which aims to develop a positive business culture. ~50 actions per year, 12 council meetings with responsibility to liaise and close actions related to the SLT

Manage and ensure timely completion of all SLT expenses claims ensuring accuracy in completion and adherence to L3H policies. – expenses total of ~$10k / month

Manage CRM in support of the BD function ensuring updates and owners’ actions are completed. – monthly update to 30+ entries