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Key skills for this role
Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization
Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups
Prepare and synthesize meeting notes, action items, and executive summaries as required
Manage domestic and international travel arrangements, itineraries, and logistics with a focus on efficiency and executive readiness
Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes
Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems to ensure audit readiness and process consistency
Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs
Identify and implement improvements to governance workflows, documentation standards, and operational procedures
Coordinate onboarding and offboarding processes in partnership with P&C and IT, ensuring consistent, compliant, and well-documented execution
Takes a lead with internal initiatives aligned to corporate leadership priorities i.e. plans corporate events
Supports the P&C team with organizing both virtual and in person activities throughout the year
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More from this employer
Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing
Support budget tracking and reporting accuracy for leadership-related expenditures
Liaise with Finance as required to ensure timely and accurate processing of financial documentation
Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics
Act as primary liaison with building management and internal operations teams for office needs (repairs, access, seating, meeting setup, etc.)
Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up
Manages the office space, orders supplies, kitchen stock up of drinks and snacks
Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews
Ensure consistency, clarity, and executive-level polish in all presentation and communication materials
Support storytelling and structuring of leadership content for internal and external-facing presentations
College diploma required; Bachelor’s degree preferred
3–6 years of experience in executive support, operations coordination, or senior administrative roles
Experience supporting senior leadership (VP level)
Exposure to governance, compliance workflows, or document approval systems (DocuSign or similar) is an asset
Experience working across cross-functional teams such as HR/P&C, Finance, or Legal is preferred
Not-for-profit Canadian audience measurement and data company serving broadcasters, advertisers, agencies, and the media industry.
Visit company websiteJobs and hiring trendsCAD 65000-80000 yearly / year
Contract
Mid · 3+ years experience
Hybrid
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