Executive Administrative Assistant - Student Services

Job Details Job ID: 5908345 Application Deadline: Sep 16, 2026 11:59 PM (Eastern Standard Time) Re-Posted: Sep 2, 2026 Starting Date: Jul 1, 2025 Locations Districtwide - Wallingford, Pennsylvania Job Description Wallingford-Swarthmore School District believes in all students. We understand that all students can succeed and that it is our responsibility to provide appropriate supports to all students to be their best selves. In this role, we are seeking individuals who share the belief that all students can succeed and that all students deserve to have clean, safe, cutting edge facilities. Reports to: Directors of Student Services Responsibilities: - Answer and appropriately respond to telephone calls, faxes, and emails - Serve as the budget manager for the department, developing requisitions and purchase orders, tracking delivery of materials and invoices, renewing vendor contracts, etc. - Provide technical assistance to staff, students, and parents - Input data and run reports from a variety of online platforms - Assist in the maintenance of the compliance monitoring systems implemented by the Directors of Student Services - Assist the Office of Student Services with the execution/management of professional development sessions - Maintain agenda items for the School Board meeting agenda and communicate those to the necessary parties - Collaborate with other departments to ensure effective day to day operations of the Office of Student Services - Assist in the monitoring of office equipment and supply needs for the Office of Student Services - Maintain and communicate staff attendance and payroll information to appropriate district offices - Submit necessary information for the district to obtain contingency funds from PDE - Other duties as assigned Qualifications: - Ability to deal effectively and courteously with staff members, principals, teachers/staff, parents, students, and other administrators - Minimum of High School Diploma required; Associate's or Bachelor's degree preferred - Experience as a budget manager required - Knowledge of and experience using Word, Email, Excel, Google tools and other basic computer programs required - Experience in general office and clerical work required - General knowledge and experience in the operation of a public school system and special education programs preferred - Experience with online software platforms preferred; efinance and PowerSchool preferred - Ability to prioritize tasks while working on multiple projects simultaneously - Maintain confidentiality - Acts 34, 114, and 151 clearances - Such alternatives to the above qualifications as the Board may find appropriate and acceptable The District retains the right to screen, interview, and hire this position prior to the closing date on the posting. Position Type: Full-Time Salary: $28.52 to $29.72 Per Hour Job Categories: Support Staff > Administrative Assistant Support Staff > Secretary Job Requirements Associate degree preferred. Citizenship, residency or work visa required