Executive Administrative Assistant

Overview

Requirements

• Minimum of 3 years of experience in an executive support role.
• Excellent command of both English and Arabic, fluency in writing and speaking.
• Valid driver’s license and a car; willingness to run errands as needed.
• Ability to work long hours and remain on call for urgent tasks, demonstrating strong dedication and work ethic.
• Proficient in Microsoft Office Suite, Google Suite, and other relevant software tools.
• Excellent organizational, problem-solving, and analytical skills, including the ability to pass a reasoning and problem-solving exam.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Roles & Responsibilities

• 1. **Meeting Coordination:**
• Attend all meetings with the CEO, take comprehensive notes, and manage follow-up tasks and calendar events.
• Arrange meeting schedules, including selecting optimal dates, times, and locations based on priority and the type of meeting.
• 1. **Administrative and Legal Support:**
• Act as a liaison between the CEO and various internal departments and external entities, including company governance and legal teams.
• Manage administrative tasks related to legal dealings in coordination with attorneys and other legal professionals.
• 1. **Office Management:**
• Oversee office improvements and maintenance efforts to ensure a productive work environment.
• Source and manage relationships with vendors and research new technologies and tools to enhance office efficiency.

1. **Personal Assistant Duties

• Handle personal errands for the CEO, including government and family-related tasks, receiving shipments, and arranging meals and travel.
• Manage personal purchases and reservations effectively, with the use of a company credit card.
• 1. **Stakeholder Relations:**
• Represent designated board members in meetings as required and maintain relationships with investors.
• Prepare documentation and perform a thorough review of all materials before they are signed by the CEO.
• 1. **Project and Task Management:**
• Arrange critical office visits and ensure that all projects and tasks are followed up on, ensuring timely completion to meet deadlines.