Executive Administrative Assistant

Executive Support Manage complex executive calendars while proactively identifying and resolving scheduling conflicts.

Coordinate internal and external meetings, conference calls, and executive appointments.

Prepare meeting agendas, presentation materials, briefing packets, and executive correspondence.

Arrange executive travel, lodging, transportation, and itineraries.

Track action items and follow up to ensure timely completion.

Handle confidential information with professionalism and discretion.

Office Operations Oversee the day-to-day operations of Crown headquarters.

Manage office supplies, equipment, vendors, and facility-related requests.

Coordinate office maintenance and building management activities.

Serve as the primary point of contact for visitors and guests.

Process incoming and outgoing mail and shipments.

Maintain an organized and professional office environment.

Executive & Corporate Coordination Coordinate company meetings, leadership meetings, and special events.

Assist with Board meetings, executive presentations, and leadership communications.

Support company-wide initiatives and special projects.

Coordinate catering, meeting logistics, and conference room scheduling.

Assist with employee recognition events and company functions.

Financial & Administrative Support Process purchase orders.

Assist with invoice processing and vendor payments.

Track office-related expenditures.

Maintain departmental records and documentation.

Prepare reports and spreadsheets using Microsoft Excel.

Human Resources Support Assist Human Resources with onboarding logistics and new hire coordination.

Prepare workspaces and coordinate first-day activities.

Assist with document collection and administrative support.

Support employee engagement initiatives and company events.

Continuous Improvement Identify opportunities to improve administrative processes and office efficiency.

Develop and maintain administrative procedures and organizational documentation.

Recommend process improvements that enhance productivity and employee experience.

Support the implementation of new technologies and administrative best practices.

Minimum Qualifications

• Bachelor's degree required. Position offers significant opportunities for professional development and internal advancement.
• Proven experience in administrative support, office management, or related role
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office, including Excel and Outlook
• Strong organizational and time management skills with the ability to meet deadlines
• Ability to manage multiple priorities simultaneously
• Ability to work independently with minimal supervision in a fast-paced professional environment
• Strong problem-solving skills and initiative Preferred Qualifications
• Prior experience supporting executive leadership
• Experience assisting with HR onboarding processes Work Environment & Schedule
• Onsite position located in Arlington, Virginia
• Standard work schedule: Monday through Friday, 9:00 AM to 5:00 PM
• Professional office environment Application Questions: This position provides direct support to executive leadership and requires exceptional written communication, professionalism, sound judgment, and attention to detail. Responses to the questions below will be carefully evaluated and should be thoughtful, complete, and specific. Incomplete or generic responses may result in removal from consideration.

Hourly Rate Range: $18.00 – $24.00 per hour (W2)

is determined based on experience, qualifications, internal equity, and business needs.

Crown complies with all applicable state and local pay transparency laws.

The listed compensation range represents the good faith salary range for this position at the time of posting.

Final compensation will be based on job-related factors.

Crown offers a competitive benefits package including: Generous Paid Time Off (PTO) Comprehensive Medical, Dental, and Vision Insurance Health Savings Account (HSA) Flexible Spending Account (FSA) 401(k) with Company Match Company Paid Life Insurance Tuition Reimbursement Employee Assistance Program Professional Development Opportunities About Crown Innovations Crown Innovations is a recognized leader in research, development, and engineering, with deep expertise in air traffic management, survey administration, lifecycle data management for informed decision-making, infrastructure sustainment and modernization, emerging technologies, and National Airspace System (NAS) integration. For over 30 years, we have supported a diverse portfolio of clients—including the FAA, NASA, the Energy Information Administration (EIA), state and local governments, and commercial organizations such as the Ohio and North Carolina Departments of Transportation. As a prime contractor on several high-impact federal programs, Crown offers comprehensive capabilities in engineering, strategic planning, data analytics, software development, modeling and simulation, and regulatory compliance. We are at the forefront of enabling the safe and efficient integration of uncrewed aircraft systems (UAS) and advanced air mobility (AAM) into the NAS, while also supporting infrastructure modernization efforts through robust lifecycle data management solutions. Whether advancing innovative air traffic concepts, enhancing operational performance, or enabling the future of urban air mobility, Crown is committed to shaping a safer, smarter, and more efficient infrastructure landscape. Crown has consistently been voted one of the best places to work in the Washington, DC Persons unable to complete an online application should contact Crown HR for assistance at (703) 650-0663 ext. 3068. As a government contractor, most of the Crown positions require U.S. citizenship. Crown is a VEVRAA Federal Contractor. EOE: Vets/Disability Visit: www.crownci.com for additional information about Crown Innovations, Inc. Additional Information: All your information will be kept confidential according to EEO guidelines.