Executive Administration | Exec Admin for Division Chief

Overview

Responsibilities

• The successful candidate will need an independent work ethic, strong verbal and written communication skills, strong organizational skills, the ability to multi-task, and possess a sharp attention to detail.
• Duties include:
• Executive Support Services : prepare reports, papers, and briefings; maintain appointment calendars and conference room schedules; provide responses to routine queries; act as Travel Clerk and perform DTS functions; assist in coordinating, consolidating, distributing and monitoring suspenses; and provide inputs and recommendations regarding administrative and office management processes and procedures.
• Division Suspense Support: assess, integrate, track, and coordinate information with external organizations; implement and maintain Division-approved processes to receive, disseminate, coordinate, track, and respond to external tasks; integrate all response materials and evaluate for completeness; and coordinate final package with Division leadership to ensure they are sufficiently informed regarding the purpose, issues addressed, and responses provided to resolve any questions or issues raised.
• Meeting support : assisting in obtaining and processing information flow; providing guidance and recommendations to organizational personnel for obtaining, processing, and managing information; collecting and consolidating briefing charts for Weekly Staff Meeting; providing administrative services support to the front office; and maintaining action items, internal point papers, and briefings.