Executive Admin Assistant
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Key skills for this role
About the Role
Provide executive administrative support, manage travel arrangements, maintain documentation, ensure compliance with policies, and contribute to process improvements.
Key Skills for This Role
Responsibilities
- Schedule and organize travel requirements including accommodation, visa, transportation, and itineraries
- Provide administrative services such as drafting emails, recording meeting minutes, and preparing correspondence
- Maintain documentation, records, and data in accordance with policies
- Greet visitors and direct them appropriately
- Initiate and respond to telephone calls on behalf of the function head
- Track and follow up on status updates and inputs from team members
Requirements
- Experience in executive administrative support
- Ability to schedule travel and manage itineraries
- Proficiency in drafting internal and external correspondence
- Strong organizational and record keeping skills
- Ability to maintain confidentiality
Full Job Posting
Role Purpose
- To provide effective and efficient executive administrative support to facilitate smooth operations of the department within set KPIs, budgets, policies and procedures.
Key Accountability Areas
- Schedule and organize travel requirements including accommodation, visa arrangements, transportation, itineraries and venues.
- Provide administrative service to assigned executive including drafting and dispatching emails, recording meeting minutes, preparing and drafting internal and external correspondence.
- Maintain documentation, records and data in accordance with set policies and procedures.
- Maintain appropriate standards of confidentiality and ensure all documentation is securely stored.
- Courteously greet visitors, determine their needs, and direct them to appropriate actions, person, office, etc.
- Initiate and respond to telephone calls on behalf of the assigned function head, route calls and take messages as required.
- Track and follow up with other team members and functions, collate and report on status updates and received inputs to the assigned function head.
Policies, Processes and Procedures
- Conduct day to day activities while ensuring compliance to policies and procedures.
- Contribute to identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement.
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