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Support the full lifecycle of trade shows, some field events and some customer-facing activations.
Develop and follow event project plans, timelines, and checklists to ensure flawless execution.
Coordinate with internal stakeholders (Marketing, Sales, Product, Leadership) to align event strategy with business goals.
Manage booth design, layout, upgrades, and maintenance in partnership with external vendors.
Oversee booth setup and teardown, ensuring compliance with venue regulations.
Coordinate electrical, Wi-Fi, furniture, AV equipment, and other onsite services.
Plan and execute the shipment of booth materials, equipment, and swag to/from event locations.
Maintain an accurate inventory of event assets and ensure timely replenishment.
Track shipments and proactively identify risks or delays.
Coordinate event staffing schedules, travel, and training materials.
Provide onsite event support, including vendor management, attendee engagement, and problem resolution.
Serve as the primary point of contact for staff before, during and after events.
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Oversee swag sourcing, ordering, branding, and quality control.
Maintain a centralized inventory system and manage fulfillment for field teams.
Evaluate swag effectiveness and recommend new items based on event performance and audience feedback.
Develop and manage event budgets, tracking expenses and ensuring cost control.
Source, negotiate, and manage vendors (booth builders, printers, shipping partners, agencies, etc.).
Produce post-event budget reconciliations and ROI analyses.
Track event performance metrics, lead generation, engagement, and overall impact.
Prepare post-event reports that summarize outcomes, insights, and recommendations.
Maintain event calendars, documentation, and internal communication channels.
Hosted Events Management
Lead the planning and execution of some company-hosted events, including workshops, roundtables, and in-person experiences.
Source, evaluate, and secure venues that meet event objectives, budget requirements, and logistical needs.
Build and manage event registration pages, ensuring accurate event details, clear attendee workflows, and seamless integration with marketing and CRM systems.
Coordinate with internal teams and external partners to identify, recruit, and confirm event speakers or presenters.
Collaborate with speakers to gather bios, session content, promotional materials, and logistical requirements.
Oversee event timelines, run-of-show materials, and production needs to ensure flawless execution.
Monitor registration trends, attendee engagement, and capacity limits; adjust promotional strategies as needed.
Support post-event processes including reporting, lead management, follow-up communication, and lessons-learned documentation.
Public cybersecurity and IT management software company serving managed service providers and small and medium-sized businesses worldwide.
Visit company websiteJobs and hiring trendsCAD 67700-80000 yearly / year
Full-time
Mid · 2+ years experience
Onsite
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