Event Planner

· Translate strategic community engagement objectives into detailed event plans and concepts.

· Develop comprehensive event proposals including themes, activities, layouts, timelines, and budget estimates.

· Create detailed run-of-show documents, floor plans, and production schedules for all events.

· Design culturally appropriate and family-friendly event experiences suitable for diverse resident demographics.

· Ensure all event concepts align with compound brand standards and community values.

· Plan seasonal celebrations (Eid festivals, National Day, Ramadan activities, Back-to-School, etc.)

· Develop contingency plans for weather-related or other unforeseen circumstances.

· Source, evaluate, and select vendors including caterers, entertainers, decorators, equipment suppliers, and service providers.

· Negotiate contracts and service agreements ensuring competitive pricing and quality standards.

· Manage vendor relationships and serve as primary point of contact during event preparation and execution.

· Conduct site visits and vendor briefings to ensure understanding of requirements and expectations

· Oversee vendor setup, operations, and breakdown during events.

· Evaluate vendor performance post-event and maintain preferred vendor database

· Coordinate all logistical elements including venue setup, furniture, audio-visual equipment, décor, signage, and materials.

· Arrange necessary permits, approvals, and insurance requirements from compound management and external authorities.

· Prepare detailed event budgets with line-item breakdowns for management approval.

· Track event expenses in real-time and maintain accurate financial records.

· Identify cost-saving opportunities without compromising quality or resident experience.

· Prepare post-event financial reconciliations and variance reports.

· Collaborate with marketing team to develop event promotional materials and campaigns.

· Ensure all events comply with Saudi regulations, cultural guidelines, and compound policies.

· Maintain proper documentation including permits, insurance certificates, and safety plans.

· Oversee event setup and conduct final walk-throughs before events commence.

· Serve as on-site event lead during execution, managing timeline and troubleshooting issues.

· Conduct post-event evaluations including resident feedback collection and analysis.

· Prepare comprehensive event reports documenting outcomes, attendance, budget performance, and lessons learned.

The candidate must demonstrate excellent communication skills in English (written and verbal) and strong interpersonal abilities, as this role requires regular coordination with diverse stakeholders including residents, vendors, event agencies, internal departments (security, facilities, marketing), and community partners to ensure successful event execution.

The candidate will be required to perform all functions and responsibilities of the role, which may not always be expressly mentioned in the Clients contract but would be deemed necessary for the proper performance of services and the carrying out of activities for the effective and efficient management of the property in accordance with good industry protocols and any applicable best international standards and codes of practice.