Event & Meeting Coordinator

The Event & Meeting Coordinator is a high-energy, detail-loving activator who thrives on bringing big ideas to life and making things happen.

This role is at the center of creating polished, well-run Lakeshore Advantage events and meetings that connect investors, partners, business leaders, and community stakeholders with our work.

The ideal candidate brings a can-do attitude, strong organizational chops, proven project management skills, and the confidence to communicate clearly and professionally while juggling details, timelines, and shifting priorities with ease.

The Coordinator will work closely with the Engagement and Operations Teams to manage the moving pieces that make events successful, including event details, timelines, vendors, registration, speaker and attendee communication, branded materials, room setup, and day-of execution.

This position blends creativity, hospitality, organization, and follow-through.

This position is well suited for someone who gets energy from people, enjoys turning ideas into organized action, can keep calm when plans shift, and takes pride in creating experiences that feel welcoming, professional, and memorable.

Our team is guided by a set of unique core values that drive our culture:

· Always Evolving

· CEO of Our Own Responsibilities

· Come to the Rescue

· Do the Right Thing

· Lead the Standing Ovation

· Event Execution: Coordinate end-to-end event planning from concept through execution and follow-up.

In collaboration with Engagement Team members, this position will coordinate and execute event theme development, promotion, registration management, program flow, and run-of-show documentation.

· Logistics & Vendor Coordination: Secure venues, vendors, and equipment while adhering to budget.

Coordinate technical needs including AV, staging décor and presentations.

· Day-Of Execution: Coordinate team roles, lead rehearsals, and ensure smooth on-site execution including layout, wayfinding, seating charts.

· Sponsorship Fulfillment: Distribute event materials, sponsorship packages, and branded materials, and generate potential sponsor opportunities.

· Attendee Experience: Track registrations, communicate event logistics with registrants and speakers, coordinate seating and name badge production.

· Learning Lab Coordination: Respond to inquiries and generate bookings, coordinate internal approvals, support site visits, promote and secure facility rentals.

Set up room and serve as the onsite point of contact for Learning Lab rental clients.

· Internal Meeting Support: Serve as a point of contact for internal VIP meetings hosted by Lakeshore Advantage, including documenting and executing room setup, food and beverage plan, and A/V needs.

· Bachelor’s degree in event management, marketing, communications, hospitality, or related field, or 3+ years equivalent experience preferred

· Demonstrated success coordinating professional events, meetings, or experiences from planning through completion

· Proven ability to manage multiple projects with strong attention to detail, timelines, and follow-through

· High-energy, positive, and comfortable representing Lakeshore Advantage with investors, partners, attendees, and vendors

· Strong organizational, project planning, and time management skills

· Excellent written, verbal, and interpersonal communication skills

· Comfortable coordinating vendors, venues, speakers, sponsors, attendees, and internal team members

· Creative and detail-oriented, with an eye for attendee experience, branded materials, and polished event execution

· Ability to troubleshoot, adapt quickly, and remain professional during event execution

· Knowledge of the West Michigan business landscape

· Proficiency with CRM systems, particularly Zoho

· Experience with Eventbrite or similar registration platforms

· Comfortable learning new technology and systems

· Experience with email marketing platforms

· Proficiency with Microsoft Suite and Mac-based operating systems

Full-time, 40 hours per week

Some weekday early mornings or evenings may be required.

· 160 hours of paid time off, 10 paid holidays plus 1 floating holiday

· 401k 3% contribution up to 7% match

· Medical, dental, and vision healthcare for full-time employees

· Most benefits begin day one

About the Company