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Engineering Administrative Specialist
The Dyer Partnership Engineers & Planners, Inc.
Roseburg, USA
Full-time
Mid · 1+ years experience
Onsite
Discovered 1 weeks ago
Document management systems
Free
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Document management systems
Key Skills for This Role
Document management systems
Full Job Posting
- Prepare and maintain project tracking systems and documentation.
- Assist project managers with project setup, documentation, and project close-out.
- Coordinate internal document review and revisions.
- Support engineers with document formatting, printing, and assembly of reports, plans, and proposal packages.
- Meeting coordination, preparation of meeting minutes, and coordination of action items.
- Track project budgets and assist with reporting.
- Permitting and regulatory support.
- Provide general day-to-day office support.
- Answer incoming phone calls and direct inquiries to appropriate staff.
- Greet and assist clients and visitors to the office in a professional manner.
- Order and maintain office supplies and coordinate vendor orders as needed.
- Assist engineers and project managers in preparing engineering studies, master plans, reports, technical memorandums, and proposals.
- Assist with marketing materials and client communications.
- Proofread technical documents for clarity, formatting, grammar, and consistency.
- Compile proposal packages, resumes, project descriptions, and supporting documentation.
- Assist with proposal formatting and production for client submittals.
- Assist with the preparation and tracking of professional service agreements and contracts.
- Maintain organized electronic and physical project files.
- Ensure proper documentation is included in project records.
- Assist with bid openings and bid tabulations.
- Compile contractor bid documents and maintain bid records.
- Assist with preparing addenda and bid packages.
- Review documents for formatting consistency and completeness.
- Assist with maintaining document standards and templates.
- 1+ years of administrative or coordination experience in an engineering, construction, or professional services environment.
- Experience supporting proposals, reports, or technical documents preferred.
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
- Excellent proofreading and document formatting skills.
- Highly organized with strong attention to detail.
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