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Engineering Administrative Assistant
Accor
Miami Beach, USA
Full-time
Entry
Onsite
Discovered 1 weeks ago
Microsoft Office
Free
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Microsoft Office
Role Overview
Under the general guidance of the Director of Engineering, the Engineering Administrative Assistant supports the daily operations of the Engineering Department through administrative and coordination tasks. This role manages work orders, maintains records, assists with vendors and procurement, and ensures accurate reporting and compliance. The position also facilitates communication between engineering, other departments, and external contractors to support efficient maintenance and operations.
Key Skills for This Role
Microsoft Office
Full Job Posting
JOB OVERVIEW
Under the general guidance of the Director of Engineering, the Engineering Administrative Assistant supports the daily operations of the Engineering Department through administrative and coordination tasks. This role manages work orders, maintains records, assists with vendors and procurement, and ensures accurate reporting and compliance. The position also facilitates communication between engineering, other departments, and external contractors to support efficient maintenance and operations.
YOUR KEY RESPONSIBILITIES
- Provide administrative support to the Engineering leadership team.
- Maintain departmental files, records, permits, licenses, and compliance documentation.
- Prepare reports, spreadsheets, presentations, and correspondence as needed.
- Organize and maintain engineering logs, work orders, and preventive maintenance records.
- Answer departmental calls and respond to internal requests in a timely and professional manner.
- Monitor and distribute work orders through the hotel's maintenance system.
- Track completion status of preventative and corrective maintenance tasks.
- Coordinate scheduling for contractors, vendors, and service providers.
- Follow up with departments regarding maintenance requests and updates.
- Assist with maintaining accurate inventory and equipment records.
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