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Emiratization_Receptionist | Corporate Services | Group Legal
Al-Futtaim
Dubai, UAE
Full Time
Entry
Onsite
1 months ago
Microsoft OfficePhone EtiquetteSchedulingFilingTravel ArrangementsInventory Management
Free
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Microsoft OfficePhone EtiquetteScheduling
About the Role
Al-Futtaim Group is hiring a Receptionist for their Corporate Services team in Dubai. The role involves managing administrative functions, answering calls, scheduling meetings, and supporting visitors.
Key Skills for This Role
Microsoft OfficePhone EtiquetteSchedulingFilingTravel ArrangementsInventory Management
Responsibilities
- Provide administrative support to ensure efficient operation of the office
- Answer phone calls, schedule meetings, and support visitors
- Carry out administrative duties such as filing, typing, copying, binding, scanning
- Complete operational requirements by scheduling and assigning administrative projects
- Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations
- Exhibit polite and professional communication via phone, e mail, and mail
- Ensure office supplies are maintained, including checking inventory and working with vendors
- Assist in the development of presentations and reports as required
Requirements
- Bachelor's Degree in a related field
- Prior front office reception or administrative experience
- Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel
- Knowledge of Xero or MYOB packages is an advantage
- Strong organizational skills with the ability to manage multiple tasks
- Excellent communication skills, both written and verbal
Full Job Posting
Overview Of The Role
- The Receptionist plays a crucial role in managing the day to day administrative functions to ensure a smooth operation of the office.
- Success involves proactive problem solving and creating a positive experience for office visitors and team members.
What You Will Do
- Provide administrative support to ensure efficient operation of the office.
- Answer phone calls, schedule meetings, and support visitors.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
- Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibit polite and professional communication via phone, e mail, and mail.
- Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies.
- Assist in the development of presentations and reports as required.
Required Skills To Be Successful
- Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.
- Strong organizational skills with the ability to manage multiple tasks.
- Excellent communication skills, both written and verbal.
- Proactive approach with a focus on creating positive experiences for office visitors and team members.
What Qualifies You For The Role
- Bachelor's Degree in a related field.
- Prior front office reception or administrative experience.
- Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel.
- Knowledge of Xero or MYOB packages is an advantage.
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