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Dubai – Professional Assistant
Hunton Andrews Kurth LLP
Dubai, UAE
Full Time
Senior
Onsite
Yesterday
Microsoft OfficeiManageLegal TerminologyDocument ManagementWord ProcessingCommunication
Free
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Microsoft OfficeiManageLegal Terminology
About the Role
Hunton Andrews Kurth LLP is seeking a Professional Assistant for its Energy and Infrastructure legal team in Dubai. The role involves specialized secretarial and administrative duties, including managing attorney calendars, document management, and client file maintenance.
Key Skills for This Role
Microsoft OfficeiManageLegal TerminologyDocument ManagementWord ProcessingCommunication
Responsibilities
- Provides general administrative support including managing attorney’s Inbox, updating calendars and contacts, reviewing and routing mail, and managing client matter files
- Complies with the firm’s Client File Maintenance policy for managing client files both electronic and hardcopy
- Coordinates with assigned attorneys to ensure client/matter electronic materials are stored in iManage
- Creates, proofreads and edits letters and complex legal documents from various sources
- Drafts transmittal letters and standard memoranda
- Reviews and proofreads all outgoing materials
- Performs document cleanup for all external documents, applying document styles as needed
Requirements
- High school diploma or equivalent required; college degree preferred
- Minimum ten years’ overall legal secretarial experience (or work equivalent) required
- Proficiency in Microsoft Office and PDF required
- Proficiency in iManage and other firm software applications preferred
- Accurate typing, strong word processing skills, familiarity with legal terminology and procedures
- Excellent communication skills
- Ability to work under pressure and maintain flexibility regarding work assignments
Full Job Posting
Overview
- Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for the Energy and Infrastructure legal team in our Dubai office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client
Responsibilities And Accountabilities
- Provides general administrative support including, but not limited to, managing attorney’s Inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action ite
- Complies with the firm’s Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of ea
- Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As n
- Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external document
Qualifications
- Education: High school diploma or equivalent required. College degree preferred.
- Experience: Minimum ten years’ overall legal secretarial experience (or work equivalent) required. Prior law firm experience preferred. Has an in depth and comprehensive knowledge of firm and team specific software used in the execution of professional assistant responsibilities including, but not l
- Other Qualifications: Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Mu
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