Documents Controller & Store Keeper
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Key skills for this role
About the Role
Elite Overseas Building Contracting is seeking a Document Controller in Dubai. The role involves managing document control systems, tracking revisions, and ensuring compliance. Candidates need 3 years of construction experience and proficiency in document management systems.
Key Skills for This Role
Responsibilities
- Maintain and manage document control systems and procedures
- Receive, review, classify, and distribute incoming and outgoing documents
- Ensure all documents are properly filed, archived, and retrievable
- Track document revisions and maintain version control
- Coordinate with departments to ensure timely submission and approval of documents
- Monitor document workflows and follow up on outstanding approvals
- Prepare and maintain document registers, logs, and reports
- Ensure compliance with company policies, industry standards, and regulatory requirements
- Support audits by providing required documentation and records
- Protect confidential and sensitive information from unauthorized access
- Assist in developing and improving document management processes
Requirements
- Bachelor's degree or diploma in Business Administration, Information Management, Engineering, or a related field
- Proven experience as a Document Controller or in a similar administrative role
- Proficiency in document management systems (DMS), Microsoft Office Suite, and database software
- Strong organizational and record keeping skills
- Excellent attention to detail and accuracy
- Good communication and coordination abilities
- Ability to work independently and manage multiple priorities
- Knowledge of ISO standards and document control procedures is an advantage
- Construction experience: 3 years (Required)
- Building Contracting LLC experience: 3 years (Required)
Full Job Posting
Job Summary
- The Document Controller is responsible for managing, organizing, and maintaining company documents to ensure accuracy, quality, and compliance with company standards and regulatory requirements.
Key Responsibilities
- Maintain and manage document control systems and procedures.
- Receive, review, classify, and distribute incoming and outgoing documents.
- Ensure all documents are properly filed, archived, and retrievable.
- Track document revisions and maintain version control.
- Coordinate with departments to ensure timely submission and approval of documents.
- Monitor document workflows and follow up on outstanding approvals.
- Prepare and maintain document registers, logs, and reports.
- Ensure compliance with company policies, industry standards, and regulatory requirements.
- Support audits by providing required documentation and records.
- Protect confidential and sensitive information from unauthorized access.
- Assist in developing and improving document management processes.
Qualifications and Requirements
- Bachelor's degree or diploma in Business Administration, Information Management, Engineering, or a related field.
- Proven experience as a Document Controller or in a similar administrative role.
- Proficiency in document management systems (DMS), Microsoft Office Suite, and database software.
- Strong organizational and record keeping skills.
- Excellent attention to detail and accuracy.
- Good communication and coordination abilities.
- Ability to work independently and manage multiple priorities.
- Knowledge of ISO standards and document control procedures is an advantage.
Key Skills
- Document Management
- Record Keeping
- Version Control
- Data Entry and Reporting
- Time Management
- Communication Skills
- Problem Solving
- Confidentiality Management
- Attention to Detail
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