Documents Controller
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
We are seeking a Document Controller to manage project documents for an MEP/construction company in Dubai. The role involves maintaining document logs, coordinating submissions, and ensuring compliance with quality standards.
Key Skills for This Role
Responsibilities
- Maintain and control all incoming and outgoing project documents
- Register, distribute, and track drawings, technical submittals, RFIs, method statements, material approvals, and other project documentation
- Prepare and submit quotations, invoices, work completion reports, technical submittals, and project correspondence
- Maintain document logs and ensure all revisions are properly recorded and updated
- Coordinate with clients, consultants, suppliers, and project teams regarding document submissions and approvals
- Organize and maintain both electronic and hard copy filing systems
- Monitor document status and follow up on pending approvals or responses
- Prepare reports on document status, project progress, and submission records
- Assist in preparing tender documents and contract related documentation
- Support the Operations and Project Managers with administrative documentation requirements
Requirements
- Bachelor's Degree or Diploma in Business Administration, Engineering, or related field
- 2–5 years of experience as a Document Controller, preferably in MEP, construction, or technical services
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with document management systems (Aconex, Procore, EDMS, SharePoint, or similar) is an advantage
Full Job Posting
Job Summary
- The Document Controller is responsible for managing, maintaining, and controlling all project related documents to ensure accuracy, traceability, and timely distribution. The role ensures that all project documentation is properly recorded, updated, and archived in accordance with company procedures
Key Responsibilities
- Maintain and control all incoming and outgoing project documents
- Register, distribute, and track drawings, technical submittals, RFIs, method statements, material approvals, and other project documentation
- Prepare and submit quotations, invoices, work completion reports, technical submittals, and project correspondence
- Maintain document logs and ensure all revisions are properly recorded and updated
- Coordinate with clients, consultants, suppliers, and project teams regarding document submissions and approvals
- Ensure documents are submitted within the required timelines
- Organize and maintain both electronic and hard copy filing systems
- Monitor document status and follow up on pending approvals or responses
- Prepare reports on document status, project progress, and submission records
- Assist in preparing tender documents and contract related documentation
- Maintain confidentiality of company and project information
- Support the Operations and Project Managers with administrative documentation requirements
Required Qualifications
- Bachelor's Degree or Diploma in Business Administration, Engineering, or a related field
- 2–5 years of experience as a Document Controller, preferably in MEP, construction, or technical services
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with document management systems (Aconex, Procore, EDMS, SharePoint, or similar) is an advantage
- Good knowledge of project documentation and contract procedures
Required Skills
- Excellent document management and filing skills
- Strong written and verbal communication
- High attention to detail and accuracy
- Time management and organizational skills
- Ability to manage multiple projects simultaneously
- Problem solving and coordination skills
- Professional email drafting and correspondence
- Ability to work independently and as part of a team
Key Performance Indicators (KPIs)
- Timely submission of project documents
- Accuracy of document records and revision control
- Zero loss of project documentation
- On time preparation of quotations, invoices, and completion reports
- Client satisfaction regarding documentation
- Compliance with document control procedures
- Effective coordination with project teams and clients
Work Location
- Work Location: In person
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Abhath Weights and Measuring lab
Assistant Accountant
Dubai, UAE
Abhath Weights and Measuring lab is looking for an Assistant Accountant with a degree or diploma in Accounting or Finance and at least 1 year of experience. The role involves accounting tasks with knowledge of MS Excel a
Sales Engineer
Dubai, UAE
Abhath Weights and Measuring lab is seeking an experienced Sales Engineer in Dubai with a solid technical background in engineering services. The role involves client relationship management, technical consultation, prop
Calibration Engineer
Dubai, UAE
Abhath Weights and Measuring lab seeks a Calibration Engineer in Dubai to perform calibration, testing, inspection, and maintenance of instrumentation and measurement equipment. The role ensures accuracy and compliance w
Accountant Assistant
Dubai, UAE
We are seeking a detail-oriented and proactive Accountant Assistant to support our finance team in managing daily accounting tasks. The ideal candidate should have Qualification minimum B-com Degree. Skills- Tally, SOHO