linkedin
Document Management Manager
Project Human Resource
Abu Dhabi, UAE
Full Time
Manager
Hybrid
Yesterday
Document ManagementRecords ManagementInformation GovernanceMicrosoft SharePointMicrosoft 365EDMS
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Document ManagementRecords ManagementInformation Governance
About the Role
Project Human Resource is hiring a Document Management Manager to lead document management strategy and records governance in the UAE. The role involves developing governance frameworks, managing EDMS, ensuring compliance, and leading a team.
Key Skills for This Role
Document ManagementRecords ManagementInformation GovernanceMicrosoft SharePointMicrosoft 365EDMS
Responsibilities
- Develop and implement document management strategies, governance frameworks, policies, standards, and procedures aligned with organizational objectives and regulatory requirements
- Lead enterprise document management, records management, document control, archival, retention, retrieval, and secure disposal processes
- Collaborate with Information Technology, Legal, Compliance, Quality Assurance, Operations, Human Resources, Finance, Project Management, and Executive Leadership to ensure effective document governance
- Manage the implementation, administration, and optimization of Electronic Document Management Systems (EDMS), document repositories, workflow automation, and digital recordkeeping solutions
- Establish document classification, version control, metadata standards, indexing, naming conventions, and document approval workflows
- Ensure compliance with information governance policies, regulatory requirements, industry standards, privacy regulations, and organizational procedures
- Monitor key performance indicators (KPIs) including document accuracy, retrieval efficiency, compliance rates, workflow turnaround time, audit readiness, user adoption, and records management performance
- Conduct document audits, compliance reviews, records assessments, and quality checks while identifying opportunities for process improvement
- Develop business continuity strategies for document preservation, disaster recovery, digital archiving, and information security
- Manage user access controls, document security permissions, confidentiality requirements, and information protection measures
- Leverage EDMS platforms, Microsoft SharePoint, Microsoft 365, ERP systems, Microsoft Office Suite, Power BI, workflow automation tools, and analytics platforms to optimize document management processes
- Prepare governance reports, compliance dashboards, audit documentation, executive presentations, and strategic recommendations for senior leadership
Requirements
- Bachelor's degree in Information Management, Business Administration, Library and Information Science, Records Management, Information Technology, Business Management, or a related field
- Minimum 5 years of experience in document management, records management, document control, information governance, or related roles
- At least 2 years of experience managing document control teams, enterprise document management systems, or information governance programs preferred
- Strong understanding of document lifecycle management, records retention, version control, information governance, compliance requirements, audit processes, and quality management systems
- Experience with Electronic Document Management Systems (EDMS), Microsoft SharePoint, Microsoft 365, OpenText, Laserfiche, M Files, ERP platforms, Microsoft Office Suite, Power BI, and workflow automation tools
- Knowledge of ISO standards, data privacy regulations, document security, business continuity, digital transformation, and cloud based document management solutions is advantageous
- Strong leadership, organizational, analytical, communication, stakeholder management, and problem solving skills
- Ability to manage multiple document management initiatives while balancing compliance, security, operational efficiency, and business priorities
- Ability to work independently and effectively in remote and hybrid environments
Full Job Posting
About the Role
- We are seeking an experienced Document Management Manager to lead the organization's document management strategy, records governance, and information lifecycle management initiatives.
- The ideal candidate will oversee document control processes, implement enterprise document management systems, ensure regulatory compliance, and drive operational efficiency through effective information governance.
Key Responsibilities
- Develop and implement document management strategies, governance frameworks, policies, standards, and procedures aligned with organizational objectives and regulatory requirements.
- Lead enterprise document management, records management, document control, archival, retention, retrieval, and secure disposal processes.
- Collaborate with Information Technology, Legal, Compliance, Quality Assurance, Operations, Human Resources, Finance, Project Management, and Executive Leadership to ensure effective document governance.
- Manage the implementation, administration, and optimization of Electronic Document Management Systems (EDMS), document repositories, workflow automation, and digital recordkeeping solutions.
- Establish document classification, version control, metadata standards, indexing, naming conventions, and document approval workflows.
- Ensure compliance with information governance policies, regulatory requirements, industry standards, privacy regulations, and organizational procedures.
- Monitor key performance indicators (KPIs) including document accuracy, retrieval efficiency, compliance rates, workflow turnaround time, audit readiness, user adoption, and records management performance.
- Conduct document audits, compliance reviews, records assessments, and quality checks while identifying opportunities for process improvement.
- Develop business continuity strategies for document preservation, disaster recovery, digital archiving, and information security.
- Manage user access controls, document security permissions, confidentiality requirements, and information protection measures.
- Leverage EDMS platforms, Microsoft SharePoint, Microsoft 365, ERP systems, Microsoft Office Suite, Power BI, workflow automation tools, and analytics platforms to optimize document management processes.
- Prepare governance reports, compliance dashboards, audit documentation, executive presentations, and strategic recommendations for senior leadership.
Requirements
- Bachelor's degree in Information Management, Business Administration, Library and Information Science, Records Management, Information Technology, Business Management, or a related field.
- Master's degree or professional certifications in Records Management, Information Governance, Document Control, Project Management, AIIM, CIP, or equivalent are advantageous.
- Minimum 5 years of experience in document management, records management, document control, information governance, or related roles.
- At least 2 years of experience managing document control teams, enterprise document management systems, or information governance programs preferred.
- Strong understanding of document lifecycle management, records retention, version control, information governance, compliance requirements, audit processes, and quality management systems.
- Experience with Electronic Document Management Systems (EDMS), Microsoft SharePoint, Microsoft 365, OpenText, Laserfiche, M Files, ERP platforms, Microsoft Office Suite, Power BI, and workflow automation tools.
- Knowledge of ISO standards, data privacy regulations, document security, business continuity, digital transformation, and cloud based document management solutions is advantageous.
- Strong leadership, organizational, analytical, communication, stakeholder management, and problem solving skills.
- Ability to manage multiple document management initiatives while balancing compliance, security, operational efficiency, and business priorities.
- Ability to work independently and effectively in remote and hybrid environments.
What We Offer
- Flexible remote/hybrid work opportunity within the United Arab Emirates.
- Competitive compensation package.
- Professional development and information governance leadership growth opportunities.
- Exposure to enterprise digital transformation, records management modernization, workflow automation, and compliance initiatives.
- Collaborative culture focused on accuracy, innovation, accountability, and continuous improvement.
- Opportunity to lead enterprise document management initiatives that strengthen compliance, improve operational efficiency, and support long term business success.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career