Document Management Coordinator

PAL Aerospace is proud to partner with SkyAlyne , the prime contractor for the Future Aircrew Training ( FAcT ) Program—Canada’s next-generation training initiative for the Royal Canadian Air Force (RCAF).

This transformative program will redefine how Canada trains its pilots, Air Combat Systems Officers (ACSOs), and Airborne Electronic Sensor Operators (AES Ops) through a powerful blend of live flying, advanced simulation, and classroom instruction.

At PAL Aerospace, you’ll be part of a team where your expertise is valued, your career development is supported, and your contributions will have a lasting impact.

P AL Aerospace is seeking an experienced Document Management Coordinator to support the FAcT Program and departmental performance initiatives, preferably based in our Ottawa, ON office.

This role is responsible for overseeing the creation, configuration, organization, and maintenance of Program documents to ensure consistency, accuracy, and compliance with internal and contractual standards.

This role plays a critical part in supporting operational efficiency through effective document lifecycle management and information governance.

• Design and maintain standardized document templates to ensure consistency across departments.
• Develop and format documents in alignment with organizational standards and program requirements.
• Configure document properties and metadata to support searchability and categorization.
• Review and revise documents for clarity, accuracy, and compliance with formatting guidelines.
• Establish and enforce naming conventions to streamline document retrieval and version control.
• Ensure all documents follow the established approval workflows and are properly authorized before release.
• Organize and manage digital files and records to support easy access, security, and regulatory compliance.
• Implement and maintain a systematic document numbering system to support traceability and version control.
• Manage and control internal and external documentation.
• Distribute documents to relevant personnel.