Document Controller / Site Secretary (Reliever duty)

Role overview

Qualifications and experience

• A diploma or degree in business administration or a related field is required.
• At least five years of document-control experience in the construction or consultancy industry is required.
• Familiarity with ISO 9001, industry standards, and project documentation practices is required.
• Advanced proficiency in Microsoft Word, Excel, and Outlook is required.
• Knowledge of construction processes and documentation requirements is required.
• Proficiency in Aconex, Procore, Primavera, or similar document control systems is required.
• Strong organization, attention to detail, communication, and interpersonal skills are required.
• The candidate must be able to work under pressure, meet tight deadlines, and apply problem-solving and analytical thinking.

Responsibilities

• Set up and maintain physical and digital project filing systems.
• Update, secure, and control access to the document management system.
• Register, track, and distribute drawings, specifications, RFIs, submittals, contracts, and other project documents.
• Control document numbering, revisions, categorization, indexing, and version status.
• Ensure compliance with company, regulatory, ISO, and quality assurance standards.
• Monitor approvals, rejections, revisions, deadlines, and document-related risks.
• Coordinate document queries with project teams, contractors, consultants, clients, and other stakeholders.
• Support audits and inspections, archive completed project documentation, and retrieve historical records.
• Prepare status reports on document control activities.

Pay

• Pay is AED 2,000 to AED 3,000 per month.

Workplace

• Work location is in person in Abu Dhabi, UAE.