indeed
Document Controller (Site)
capital engineering consultancy
Abu Dhabi, UAE
Full Time
Mid
Onsite
5 days ago
Document ControlVersion ControlMicrosoft Office SuiteElectronic Document Management Systems (EDMS)Quality Management SystemsConstruction Documentation
Free
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Document ControlVersion ControlMicrosoft Office Suite
About the Role
Capital Engineering Consultancy seeks an experienced Document Controller for a building construction project in UAE. The role involves managing project documentation, ensuring version control, and coordinating with stakeholders.
Key Skills for This Role
Document ControlVersion ControlMicrosoft Office SuiteElectronic Document Management Systems (EDMS)Quality Management SystemsConstruction Documentation
Responsibilities
- Maintain and manage all project documentation, including drawings, specifications, RFIs, material submittals, method statements, technical submittals, inspection requests, and correspondence
- Register, distribute, track, and archive incoming and outgoing project documents
- Ensure all documents are properly numbered, version controlled, and distributed to relevant stakeholders
- Coordinate with consultants, contractors, clients, and site teams to ensure timely document flow
- Maintain document logs and update document management systems regularly
- Monitor document revisions and ensure only the latest approved documents are used on site
- Prepare weekly and monthly document status reports
- Assist project managers and engineers with document retrieval and record management
- Maintain both electronic and hard copy filing systems in accordance with company procedures
- Ensure compliance with project quality standards and document control procedures
- Support project close out by organizing and compiling final handover documentation and as built records
Requirements
- Minimum 5 years of experience as a Document Controller
- Experience in both Engineering Consultancy and Contracting is mandatory
- Proven experience on building construction projects
- Strong understanding of document control procedures and quality management systems
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with Electronic Document Management Systems (EDMS) is preferred
- Excellent organizational and time management skills
- Strong communication and coordination abilities
- Ability to work effectively in a fast paced site environment
- Diploma or Bachelor's degree in Engineering, Business Administration, or related discipline (preferred)
Full Job Posting
About the Role
- Capital Engineering Consultancy is seeking an experienced Document Controller (Site) to join our project team.
- The ideal candidate will have hands on experience in both Engineering Consultancy and Contracting environments.
Key Responsibilities
- Maintain and manage all project documentation, including drawings, specifications, RFIs, material submittals, method statements, technical submittals, inspection requests, and correspondence.
- Register, distribute, track, and archive incoming and outgoing project documents.
- Ensure all documents are properly numbered, version controlled, and distributed to relevant stakeholders.
- Coordinate with consultants, contractors, clients, and site teams to ensure timely document flow.
- Maintain document logs and update document management systems regularly.
- Monitor document revisions and ensure only the latest approved documents are used on site.
- Prepare weekly and monthly document status reports.
- Assist project managers and engineers with document retrieval and record management.
- Maintain both electronic and hard copy filing systems in accordance with company procedures.
- Ensure compliance with project quality standards and document control procedures.
- Support project close out by organizing and compiling final handover documentation and as built records.
Requirements
- Minimum 5 years of experience as a Document Controller.
- Experience in both Engineering Consultancy and Contracting is mandatory.
- Proven experience on building construction projects.
- Strong understanding of document control procedures and quality management systems.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with Electronic Document Management Systems (EDMS) is preferred.
- Excellent organizational and time management skills.
- Strong communication and coordination abilities.
- Ability to work effectively in a fast paced site environment.
- Immediate joiners will be preferred.
Preferred Qualifications
- Diploma or Bachelor's degree in Engineering, Business Administration, or a related discipline.
- Familiarity with ISO documentation procedures.
- Knowledge of construction documentation standards and workflows.
What We Offer
- Competitive salary package.
- Opportunity to work on prestigious building construction projects.
- Professional growth within a leading engineering consultancy.
- Collaborative and dynamic work environment.
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