Document Controller (Saudi National)

Job Description

What You’ll Be Doing

• Manage document control from project initiation through close-out, including receipt, registration, tracking, updating, and archiving.
• Scan and distribute PDF documents, maintain accurate indexing and metadata, and upload records to client systems and ACC.
• Maintain a hard-copy reference library and alignment between physical and electronic records.
• Control document workflows, revisions, approvals, transmittals, and status updates in ACC and other EDMS platforms.
• Register and track correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs.
• Track submittals, safety reports, RFIs, meeting minutes, progress photographs, contract issues, and drawings.
• Produce reports on outstanding actions and responses for correspondence, submittals, and other controlled documents.
• Support EDMS user setup, folder structures, permissions, workflows, document numbering, and troubleshooting.
• Ensure compliance with company procedures, client requirements, contractual obligations, and quality management standards.
• Coordinate document flows with project stakeholders and maintain data integrity across systems.
• Provide registers, logs, histories, and approval evidence for audits and quality reviews.

Required Skills You’ll Bring

• Bachelor's degree, diploma, or specialized training in document management systems or similar software.
• At least 8 years of document control experience, including at least 4 years using EDMS on large-scale projects.
• Expert Autodesk Construction Cloud experience covering project setup, permissions, submittals, RFIs, and design and construction documentation.
• Extensive document control experience across the project lifecycle from initiation through close-out.
• Proficiency in written and spoken English, with strong technical writing and communication skills.
• Proficient computer skills with electronic documentation systems and data management applications.
• Ability to manage concurrent projects and large volumes of documentation in an organized manner.
• Experience producing detailed reports and tracking documents for compliance and timely responses.
• At least 3 years of Gulf region experience is preferred.

Desired Skills You’ll Bring

• Strong organization and task prioritization in a fast-paced project environment.
• Ability to work under pressure while maintaining accuracy and attention to detail.
• Problem-solving skills for resolving document management, EDMS, and ACC workflow issues.
• Experience with project management software and cloud-based document management platforms.