Document Controller/ Registration Coordinator

Overview

• We are seeking a detail-oriented and organized **Document Controller & Supplier Registration Specialist** to manage end-to-end documentation and vendor registration processes, with a strong focus on **ADNOC supplier registration and prequalification**.
• The ideal candidate will ensure accuracy, compliance, and timely submission of all required documents to support client onboarding and approval.
• Maintain, organize, and control company and client documentation in both digital and physical formats
• Ensure proper document versioning, tracking, and archiving
• Implement and maintain document control procedures and filing systems
• Handle end-to-end supplier registration on ADNOC and other government/enterprise portals
• Prepare, review, and upload required documentation in compliance with portal requirements
• Monitor application status and follow up for approvals or clarifications
• Compile and submit prequalification dossiers including technical, financial, and HSE documents
• Coordinate with internal teams and clients to gather required information
• Ensure submissions meet all compliance and quality standards

*Required Qualifications & Skills*

• Bachelor’s degree in Business Administration or related field (preferred)
• 2–5 years of experience in document control and supplier/vendor registration
• Hands-on experience with ADNOC supplier registration is highly preferred
• Strong knowledge of UAE business documentation and compliance requirements
• Excellent organizational and time-management skills
• High attention to detail and accuracy
• Proficiency in MS Office (Excel, Word, SharePoint)
• Strong communication and coordination skills

• ICV Certification (preferred)

• Experience with document management systems and online portals

Preferred Attributes

• Ability to work under deadlines and manage multiple projects
• Problem-solving mindset with proactive follow-up skills
• Familiarity with ERP/CRM systems
• Experience in oil & gas or business setup consultancy is a plus

Job Type: Full-time